Fleet & DOT Program Administrator

About the role

The Fleet & DOT Program Administrator is responsible for administrating the Tuff Shed DOT program, ensuring compliance with Federal, State, and Company requirements.

Responsibilities

• Administers Tuff Shed’s DOT program, ensuring each eligible employee has a complete driver file within the Fleet-worthy portal
• Administers, assigns, and ensures all driver training modules are completed by each Tuff Shed driver
• Administers, assigns, and removes driver access to the ELD devices
• Reviews HOS violation reports sent by 3rd party vendor; works with each location/driver to ensure necessary corrections and training for compliance within the federal mandate
• Guides and directs management on how to submit all required paperwork for onboarding new DOT drivers
• Runs and distributes weekly expiration reports for driver's license, medical certificates and MVRS to help keep all DOT drivers compliant; communicates with managers to schedule exams, when needed
• Sets up and manages all driver training for DOT drivers and their managers
• Assigns and manages all driver training for DOT drivers and their managers
• Pairs with IT, HR, and Stores regarding all new hires and terminations of company drivers to ensure proper access, reassignment or removal from fleet providers
• Completes, files, and manages all FMCA, UCR and state reports, as needed
• Assists stores and drivers with fuel card replacements, profiles and PIN management
• Provides overall analysis of Fleet programs to leadership
• Aids in the development of Fleet recommendations for the company
• Serves as a backup to the Program Director for repair approvals, transfers, registrations and inspections

Qualifications

• Understanding of all current government DOT regulations, preferred
• Hands-on computer skills in Microsoft Office (with proven Excel skills) required; including experience with DOT/Safety reporting and tracking systems
• Strong organizational skills, attention to detail a must; ability to manage multiple projects concurrently
• Ability to solve problems using sound logic and good business judgment
• Ability to read, write, and understand instructions given orally, in writing, and/or in diagram form
• Ability to prepare written correspondence and reports that create a professional image for Tuff Shed
• Effective communication at all levels, including customers, business partners, suppliers, co-workers, managers, and the general public

Education/Certification

• High school diploma equivalent
• DOT and Safety Certificates or requisite experience preferred