Fleet / DOT Manager

Fleet Management

Oversee the daily operations and administration of the Company vehicle fleet.

Coordinate vehicle acquisition, replacement, registration, licensing, and disposal activities.

Develop and maintain preventative maintenance schedules for all fleet vehicles and equipment.

Monitor vehicle utilization, fuel usage, maintenance costs, and overall fleet performance.

Manage relationships with fleet vendors, repair facilities, fuel providers, and leasing companies.

Review and approve repair estimates, maintenance invoices, and fleet-related expenditures.

Maintain accurate fleet records, including maintenance histories, registrations, titles, and insurance documentation.

Clock roadside assistance and emergency vehicle response as needed.

Aid with budgeting and forecasting related to fleet operations and transportation expenses.

DOT Compliance & Safety

Administer and maintain the Company’s DOT compliance program in accordance with federal, state, and local regulations.

Ensure compliance with FMCSA regulations, driver qualification requirements, Hours of Service (HOS), vehicle inspections, and recordkeeping requirements.

Maintain driver qualification files, medical certifications, MVR reviews, and required compliance documentation.

Oversee DOT drug and alcohol testing programs, including pre-employment, random, post-accident, and reasonable suspicion testing requirements.

Coordinate DOT audits, inspections, and regulatory reporting activities.

Monitor safety performance and identify opportunities for risk reduction and operational improvement.

Investigate vehicle accidents, safety incidents, and compliance violations; recommend corrective actions as appropriate.

Develop and deliver driver safety training and transportation compliance education.

Stay informed on changes to transportation regulations and communicate updates to leadership and affected employees.

Leadership & Administration

Collaborate with operations and department managers regarding vehicle needs, driver assignments, and transportation issues.

Develop and implement fleet policies, procedures, and best practices.

Analyze fleet and compliance data to identify trends and improve operational efficiency.

Prepare reports related to fleet costs, compliance metrics, accidents, maintenance, and safety performance.

Support the Company’s commitment to workplace safety and regulatory compliance.

Perform additional duties and special projects as assigned.

Qualifications

• Bachelor’s degree in business, transportation, logistics, safety management, or related field preferred.
• Minimum of 3–5 years of experience in fleet management, DOT compliance, transportation operations, or related field.
• Working knowledge of FMCSA regulations, DOT compliance requirements, and transportation safety standards.
• Experience managing vehicle maintenance programs and fleet vendors preferred.
• Strong organizational, problem-solving, and analytical skills.
• Ability to manage multiple priorities and maintain detailed records with accuracy.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and fleet management/compliance software systems.
• Valid driver’s license with acceptable driving record required.

Physical Requirement

• Ability to sit, stand, walk, bend, and use standard office equipment.
• Ability to occasionally inspect vehicles and equipment in various environmental conditions.
• Ability to lift and carry up to 25 pounds occasionally.

Work Environment

• Combination of office and field environments.
• Occasional travel may be required between Company locations or vendor sites.
• Position may require availability outside normal business hours for urgent fleet or compliance matters.

Benefits

• Full benefits package including health insurance, vision, dental, life insurance, long and short term disability, critical illness and accident insurance, and GAP insurance.
• Flexible Spending Accounts and Health Savings Accounts.
• Generous paid time off policy.
• Company-sponsored 401k plan with employer match.
• Access to a financial planner.

Disclaimer

• All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, citizenship or immigration status, or any other protected classification, in accordance with applicable federal, state, and local laws.
• By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees.
• Equal access to programs, services, and employment is available to all qualified persons.