Fleet Coordinator - Construction Services

Join an established and growing construction services platform with field operations supported by a substantial fleet of company vehicles and equipment. As the business continues to expand, we are looking for a dependable Fleet Coordinator who can take ownership of fleet administration and help create a more organized, proactive approach to vehicle maintenance, compliance, documentation, and cost control.

About us

We are an established and growing construction services platform with a substantial fleet of company vehicles and equipment.

Why join us?

• Competitive base salary
• Comprehensive health, dental, and vision benefits
• Paid time off and paid holidays
• 401(k) / retirement benefits
• Stable, full-time opportunity
• Growing construction organization
• High-visibility role supporting multiple departments
• Opportunity to improve and standardize fleet processes
• Long-term growth potential

Responsibilities

• Maintain accurate records for company vehicles, trucks, trailers, and fleet-related equipment
• Coordinate preventative maintenance, repairs, inspections, and service appointments
• Track vehicle mileage, maintenance schedules, registrations, tags, titles, and insurance documentation
• Monitor upcoming maintenance and compliance requirements to minimize vehicle downtime
• Coordinate vehicle assignments, transfers, replacements, and returns
• Work directly with dealerships, repair facilities, rental companies, and other fleet vendors
• Maintain organized records of maintenance history, repair costs, fuel usage, and vehicle documentation
• Assist with accident and damage reporting, insurance documentation, and repair coordination
• Support the onboarding and offboarding process as it relates to company vehicles, fuel cards, toll passes, and other fleet assets
• Track fuel cards, GPS/telematics systems, toll programs, and related fleet expenses
• Review fleet invoices for accuracy and assist Accounting with coding and reconciliation
• Identify excessive repair costs, recurring vehicle issues, and opportunities to reduce fleet expenses
• Help ensure company vehicles comply with internal safety policies and applicable DOT or regulatory requirements
• Maintain communication with field employees regarding maintenance, repairs, inspections, and vehicle-related issues
• Assist management with fleet reporting, budgeting, replacement planning, and vehicle procurement
• Help develop and maintain standardized fleet policies and procedures

Requirements

• 2+ years of fleet, transportation, equipment, logistics, automotive, or construction operations experience preferred
• Previous experience supporting a construction, specialty contractor, field-service, or similar fleet-intensive business strongly preferred
• Strong organizational and administrative skills
• Ability to manage a high volume of vehicles, maintenance schedules, documentation, and competing priorities
• Comfortable communicating directly with field employees, managers, vendors, and service providers
• Strong Microsoft Excel and general computer skills
• Experience with fleet management, GPS/telematics, fuel-card, ERP, or maintenance-tracking systems is a plus
• Basic understanding of vehicle maintenance and repair terminology preferred
• Strong attention to detail and follow-through
• Ability to identify problems proactively rather than waiting for vehicles or equipment to become unavailable
• Valid driver's license required

Pay

$80,000 - $120,000 per year