Fleet Coordinator

About the role

The Fleet Coordinator will be responsible for working with tolling and ticketing agencies, as well as third-party vendors, to obtain and accurately apply timely invoices to rental contracts. They will assist company locations with ordering and applying registrations and license plates, and support fleet operations to ensure vehicles are available and compliant for maximum utilization. The role requires maintaining and organizing both physical and digital filing systems, including Google Drive.

Primary Responsibilities

• Coordinate with tolling and ticketing agencies and third-party vendors to ensure invoices are received and applied accurately to rental contracts.
• Aid company locations with ordering and applying registrations and license plates.
• Support fleet operations to ensure vehicles are available and compliant for maximum utilization.
• Maintain and organize both physical and digital filing systems, including Google Drive.

Schedule

This is a Full-time role, approx. 40 hours per week (Monday - Friday).

Pay

$17/hr

Why EquipmentShare?

We do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Monthly Family Dinner Night
• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Tool and boot reimbursements (role dependent)
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment. You embrace change and continuous improvement, bring energy, effort, and optimism every day.

Skills & Qualifications Required

• Proficient in Google Workspace
• A keen eye for detail to ensure accuracy and quality of work
• Excellent written and verbal communication skills
• Exceptional organization skills, with an ability to manage multiple tasks

Education And Experience

High School Diploma and Equivalent Education

Physical Requirements

Must be able to sit for prolonged periods at a desk and work on a computer.