Fleet Coordinator

Fleet Coordinator

DSG is seeking a Fleet Coordinator in our Saint Paul, MN location. The position is full-time, hourly, with typical hours between 8am and 5pm, Monday through Friday, though schedules may vary based on business needs.

Responsibilities

• Support the logistics team by documenting the lifecycle of road and warehouse assets, ensuring safety, compliance, and equipment maintenance.
• Document and track necessary vehicle registrations, titles, and plate renewals, while navigating DMV requirements.
• Analyze fuel card usage data to monitor for accurate utilization.
• Compile and submit accurate and timely regulatory reports for DOT compliance (IFTA, HVUT, MCS-150, UCR).
• Track leases and mileage on non-DSG-owned equipment and assist with communication between external vendors and internal stakeholders.
• Monitor for unscheduled downtime and corrective maintenance costs through oversight of scheduled maintenance agreements.
• Audit and track the status of onboard equipment and essential documentation across the fleet, resolving gaps to ensure 100% operational readiness.
• Maintain an accurate master asset list for all road and warehouse assets.
• Produce and distribute monthly reports, including leased equipment mileage, fuel spend, maintenance frequency and cost, and overall fleet utilization.
• Transform raw data into actionable insights to propose improvements to the overall efficiency of asset spend and utilization.
• Participate in post-incident reviews with DSG’s Safety & Compliance Manager.
• Submit and manage insurance claims related to vehicle and equipment incidents when appropriate, maintaining detailed records of required follow-up actions.

Qualifications

• Exceptional organizational skills and attention to detail.
• 1+ years in logistics coordination, fleet management, or relevant high-volume administrative operations.
• High proficiency in Microsoft Excel, including VLOOKUPs, pivot tables, and data visualization tools.
• Prior experience with Fleet Management Software (FMS) or other telematics platforms.
• Working knowledge of DOT regulations and IFTA reporting requirements.
• Familiarity with project management and routing tools such as Smartsheet, Elite EXTRA, or EDA.
• Exposure to Motive or similar electronic logging devices.
• Commitment to workplace safety.

Benefits

• Employee Stock Ownership Plan (ESOP)
• Competitive compensation packages based on experience and potential.
• Generous Paid Time Off (PTO) and Extended Medical Leave (EML) allowances.
• Comprehensive benefits package, including medical, dental, and vision coverage.
• Multiple retirement savings opportunities, including a 401(k) with employer match and ESOP.
• Discount on all DSG-supplied products.
• Paid volunteer hours in addition to PTO.