Fleet Coordinator

About the role

The Fleet Coordinator position within the Public Works Department of the City of Bothell is responsible for supporting fleet maintenance by managing contracts, scheduling inspections, and coordinating preventive maintenance and repairs.

Responsibilities

• Coordinates and schedules fleet equipment maintenance activities, supporting Fleet staff in performing in-house and field repairs, preventive and routine maintenance, diagnostic troubleshooting, and the repair or replacement of worn components and fluids.
• Issues service reminders and provides ongoing status updates to internal customers.
• Provides analytical support for vehicle and equipment management, including planning, organizing, monitoring, and controlling fleet equipment inventories.
• Develops technical and performance-based specifications for the acquisition of new vehicles and specialized equipment, and prepares purchase orders and contracts for vehicle, equipment, and upfitting procurements.
• Captures, analyzes, and evaluates fleet operations and maintenance data, making recommendations on data types, formats, and collection methods to enhance safety, cost-effectiveness, and operational efficiency.
• Tracks, researches, and compiles information for reporting and regulatory compliance purposes, working collaboratively with internal departments and external agencies to ensure compliance with applicable laws, regulations, and industry standards.

Requirements

• A valid Washington State Driver's License.
• Experience in municipal government administrative support work.
• Experience with grants, specifically in researching, writing, and submitting grant applications.
• Experience processing government contracts and purchase orders.
• Experience in computerized maintenance management software (CMMS).
• Experience creating and managing workflows in computer applications, including setting up programs, defining processes, and implementing automated task sequences.
• Training, coursework, or certifications related to fleet management.
• Agreement to undergo an additional Police Department background check beyond the standard criminal and driving record background check.

Qualifications

• Must have a valid Washington State Driver's License.
• Experience in municipal government administrative support work.
• Experience with grants, specifically in researching, writing, and submitting grant applications.
• Experience processing government contracts and purchase orders.
• Experience in computerized maintenance management software (CMMS).
• Experience creating and managing workflows in computer applications, including setting up programs, defining processes, and implementing automated task sequences.
• Training, coursework, or certifications related to fleet management.
• Agreement to undergo an additional Police Department background check beyond the standard criminal and driving record background check.

Skills

• Ability to learn and adapt to new tools and systems with ease.
• Clear, respectful, and professional communication.
• Attention to detail and accuracy in work.
• Collaboration and mutual respect within teams.
• Identification of creative solutions to challenges and implementation of improvements.
• Leveraging feedback to enhance individual and team performance.
• Reliability, consistency, and strong work ethic.

Benefits

The City of Bothell offers a comprehensive benefits package including medical, dental, and vision coverage for you and your family, life and disability insurance, state pension, deferred compensation for retirement, and a 2% pay premium for approved second-language proficiency. Additionally, we offer commute trip reduction, alternative work schedules, flexible work environment, and hybrid work options.

Pay

Details on pay will be provided during the interview process.

Schedule

Options for schedule include 5/8s or 9/80s.