Fleet Business Manager

About the role

The Fleet Business Manager oversees the administrative, accounting, and financial functions that support the Fleet department. Key responsibilities include managing operational accounting tasks, coordinating fleet funding, overseeing fleet asset management, and maintaining internal controls.

Responsibilities

• Manage and execute all operational accounting tasks for the Fleet department, ensuring accurate reporting and timely submission to Corporate Accounting
• Partner with Corporate Finance to oversee fleet funding strategies, capital planning, and budget alignment
• Oversee all accounting, finance, and administrative functions supporting the fleet operation
• Track and analyze costs and expenses; assist in annual budget preparation and financial communication
• Lead fleet budgeting efforts and monitor funding requirements in partnership with Corporate Finance
• Direct fleet asset management activities, including acquisition, disposal, repairs, fuel usage, tax reporting, licensing, and permitting
• Manage business intelligence (BI) reporting and support administrative functions including calendar coordination, meeting planning, and presentation preparation
• Maintain vendor relationships related to leasing, fuel, maintenance, and compliance services
• Identify and implement process improvements; lead cross-functional projects to drive operational efficiency
• Serve as the primary liaison between the Fleet department and Divisional Finance Managers, Transportation staff, and other cross-functional teams
• Hire, train, coach, and motivate administrative staff; conduct performance reviews and manage employee development
• Foster a collaborative and accountable team environment; resolve conflicts and maintain performance documentation
• Carefully coordinate RFP presentations, vendor contracts, and both internal and external communications
• Support monthly close processes and reconciliation of general ledger accounts tied to fleet operations
• Provide strong cross-functional communication to ensure alignment and timely issue resolution

Qualifications

• 5+ years of experience in fleet operations, truck leasing, accounting, or administrative management
• Strong knowledge of accounting principles, budgeting, and financial reporting
• Familiarity with fuel management systems, fleet licensing requirements, and vehicle compliance
• Proficient in Microsoft Office Suite (especially Excel); experience with Oracle or similar ERP systems a plus
• Excellent analytical, problem-solving, and organizational skills with strong attention to detail
• Proven ability to collaborate and communicate effectively across departments
• Experience leading or supporting administrative teams is preferred