Fleet Administrator

About the role

BOXX Modular rents, leases, repairs, renovates and sells temporary and permanent modular buildings, including standard buildings ready for immediate delivery and custom-designed solutions. We work with our customers to plan and provide workplace solutions, and supply additional services such as delivery and installation, furniture rentals and more. We offer a career, not a job in an environment known for strength, flexibility and brilliance. Like a diamond we look for people who will grow stronger and shine brighter in a fast pace and challenging environment. We are hiring a full-time Fleet Administrator, for our Dallas Fort Worth Branch. This is an in-office role. Reporting to the Branch Manager, the Fleet Administrator will be responsible for coordinating servicing and maintenance with external vendors, managing our asset inventory, and performing inspections, among other duties. This role will require administrative work inside, as well as inspection work outdoors in all weather. Our assets include rentable and leasable relocatable modular structures.

For more information, please visit www.BlackDiamondGroup.com.

Responsibilities

• Provide customer service to internal and external stakeholders
• Coordinating the servicing and maintenance of the fleet assets
• Working with vendors as required to ensure service of the unit is complete
• Issuing POs
• Generate various reports related to assets and inventory
• Coordinating the Logistics of all units leaving or returning to the branch
• Monitoring daily fleet activity
• Maintaining and organizing unit files
• Monthly, quarterly and annual fleet count
• Other duties as required

Qualifications & Requirements

• High school diploma required; post-secondary education in Business Administration, Logistics, Supply Chain, Transportation, or a related field is an asset.
• 2+ years of experience in an administrative, fleet coordination, logistics, transportation, or operations support role.
• Experience coordinating vendors, transportation providers, and customer schedules.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Proficient with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience working with ERP, fleet management, inventory management, or dispatch systems is considered an asset.
• Strong attention to detail with the ability to maintain accurate records, reports, purchase orders (POs), and bills of lading (BOLs).
• Excellent verbal and written communication skills with a customer-service mindset.
• Ability to work independently while collaborating effectively with internal teams, customers, and external vendors.
• Comfortable performing both office-based administrative duties and outdoor inspections in various weather conditions.
• Knowledge of transportation, fleet management, inventory control, or modular construction industries is an asset.
• Ability to analyze information, solve problems, and make sound decisions in a fast-paced environment.
• Valid driver's license with a clean driving record.
• Willingness and ability to travel occasionally to branch locations, yards, and customer sites as required.

Key Competencies

• Organization and Planning
• Attention to Detail
• Customer Service Orientation
• Communication and Relationship Building
• Problem Solving
• Accountability and Ownership
• Adaptability and Flexibility
• Coordination and Multitasking
• Inventory and Asset Management
• Safety Awareness and Compliance

Physical Requirements

• Ability to conduct outdoor inspections of fleet assets in varying weather conditions.
• Ability to walk through yards and construction or industrial environments safely.
• Ability to occasionally climb stairs, enter modular units, and perform visual inspections of fleet assets.