Fleet Administrative Assistant (3rd Shift)

Position Summary And Responsibilities

The Garage Associate will provide clerical assistance, be responsible for organization and inventory of parts, running of parts, ensuring assigned duties are accomplished accurately and in a timely fashion, following up on all open items to ensure timely resolution, keeping manager/supervisor informed of any issues which could affect business, maintaining complete and accurate account of assigned reports, performing other tasks and duties as occasionally required by the needs of the business and as requested by the manager.

• Process shop work orders in Fleet Maintenance System (Dossier)
• Assign and communicate purchase orders for outside service and/or equipment parts
• Request and obtain billing invoices from vendors
• Reconcile billing invoices by vendor
• Prepare monthly fuel usage reports
• Process registrations
• Order or discontinue Vehicle Toll Tags, toll tag management
• Scan invoices and file
• Issue Red Tags and add them to fleet deadline sheet
• Audit DVIR sheet
• Take and send road calls
• Issue PO’s to outside vendors
• Receive Parts
• Code Invoices for payment
• Process outside vendor invoices
• Stock and audit parts

Education And/or Work Experience Requirements

• Two years of experience working in a clerical environment with equivalent duties.
• Fleet Shop experience preferred.
• Fleet Maintenance/maintenance systems and parts experience preferred.
• Microsoft program experience preferred.
• Advanced proficiency in Microsoft Excel for data analysis and reporting.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to lift and carry up to 100 lbs.
• Ability to get certified to operate forklift.

Schedule

• Sunday-Thursday 11:00pm - 7:30am

Benefits

• Medical, Dental, Vision, Life Insurance
• Short and Long Term Disability
• 401K with matching contribution
• Profit-Sharing Plan (100% company-paid)
• Employee Assistance Program
• Wellness Program
• Employee Credit Union

About the Role

Ben E. Keith Company has been a leader in fine food and premium beverage distribution for over a century. Our Food Division is a complete broad line multi-state distributor, and our Beverage Division operates throughout the state of Texas as a proud distributor of Anheuser-Busch products, craft and import beer brands, spirits, and wine. We are dedicated to the growth and success of our business, our customers, and our employees—continuing our commitment to delivering quality since 1906.