Fixed Asset Accountant

Position Summary

Hays Electrical Services is seeking a Fixed Asset Accountant to oversee the accounting, reporting, and control of the company's fixed asset portfolio across multiple states and active construction projects. This role requires maintaining accurate fixed asset records, capitalizing construction-related assets, tracking equipment purchases and disposals, managing depreciation schedules, and ensuring compliance with GAAP and company accounting policies.

Key Responsibilities

• Maintain the company's fixed asset subledger and ensure accuracy of all capital asset records
• Record additions, transfers, disposals, retirements, impairments, and asset adjustments
• Review invoices and project expenditures to determine capitalization eligibility
• Capitalize completed projects and place assets into service according to company policy
• Calculate and record monthly depreciation and amortization
• Reconcile the fixed asset subledger to the general ledger each month
• Prepare journal entries related to capitalization, depreciation, disposals, and adjustments
• Monitor Construction-in-Progress (CIP) balances and coordinate timely capitalization
• Maintain detailed supporting documentation for all capital asset transactions
• Develop and maintain company-wide asset tagging and tracking processes
• Partner with Project Managers, Procurement, Fleet, Warehouse, IT, and Operations to ensure complete asset visibility
• Track vehicle, equipment, machinery, tools, technology hardware, office equipment, and building improvements
• Support budgeting and forecasting related to capital expenditures (CapEx)
• Ensure compliance with GAAP, internal controls, and company capitalization policies
• Recommend process improvements to strengthen asset controls and reporting efficiency
• Support ERP implementations, system enhancements, and fixed asset module improvements
• Participate in month-end and year-end close activities

Required Qualifications

• Bachelor's degree in Accounting or Finance
• 3–7+ years of accounting experience
• Minimum 2 years managing fixed assets or capital accounting
• Strong understanding of: GAAP, Fixed asset accounting, Capitalization rules, Depreciation methodologies, Construction accounting principles
• Advanced Microsoft Excel skills
• Experience with ERP/accounting systems such as: Vista by Viewpoint, Sage, Oracle, NetSuite, Microsoft Dynamics
• Strong reconciliation and analytical skills
• Excellent organizational and time-management abilities
• Ability to manage multiple priorities in a fast-paced environment

PREFERRED QUALIFICATIONS

• Construction, electrical contracting, engineering, manufacturing, or industrial industry experience
• Experience with Construction-in-Progress (CIP) accounting
• Knowledge of job costing and project accounting
• Experience supporting companies operating across multiple states
• Experience with fixed asset management software or ERP asset modules
• Familiarity with lease accounting (ASC 842)