Fitness & Administrative Coordinator
BODYBAR Pilates · Fort Worth, TX · 4 wk ago
On-siteAdministrative$55k–$60k/yrFull-time
We need to produce HTML fragment with sections: About the role? The posting includes description. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections where there is real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate.
We need to parse the posting.
First part: "Benefits: Paid HolidaysHealth insuranceOpportunity for advancementPaid time offParental leaveTraining & development401(k) matchingBonus based on performanceCompetitive salaryEmployee discountsFlexible schedule Fitness & Administrative Coordinator BODYBAR Pilates | Fort Worth, TX Full-time | Hybrid | Minimum 2 Days per Week at Our Fort Worth Headquarters"
Actually the first line seems garbled: "Benefits: Paid HolidaysHealth insuranceOpportunity for advancementPaid time offParental leaveTraining & development401(k) matchingBonus based on performanceCompetitive salaryEmployee discountsFlexible schedule Fitness & Administrative Coordinator BODYBAR Pilates | Fort Worth, TX Full-time | Hybrid | Minimum 2 Days per Week at Our Fort Worth Headquarters"
Probably the benefits list is before the job title. But we need to extract benefits: Paid Holidays, Health insurance, Opportunity for advancement, Paid time off, Parental leave, Training & development, 401(k) matching, Bonus based on performance, Competitive salary, Employee discounts, Flexible schedule.
Then after that we have job title: "Fitness & Administrative Coordinator BODYBAR Pilates | Fort Worth, TX Full-time | Hybrid | Minimum 2 Days per Week at Our Fort Worth Headquarters". Then description.
We need to produce sections: About the role (maybe a brief summary), Responsibilities (list of duties), Requirements/Qualifications/Skills (maybe combine). Benefits (list). Pay (salary range). Schedule (hybrid schedule details). Ensure we only include sections with real content.
We must not include placeholders like "commensurate with experience". Not present.
We need to preserve all substantive info.
Let's extract:
About the role: maybe the paragraph after title: "Ready to Keep a Growing Fitness Community Moving? BODYBAR Pilates is a fast-growing boutique Reformer Pilates franchise, and we’re looking for a Fitness Coordinator to help keep our instructor training, certification, and education programs running smoothly across our studio network. You’ll be the person who connects the details, coordinating training schedules, keeping certification records accurate, supporting our digital learning platforms, and making sure instructors and studio teams have what they need to move forward. We’re looking for someone who is organized, proactive, comfortable with technology, and passionate about fitness and wellness. If you enjoy bringing order to moving parts, solving problems, and building processes that help people succeed, this could be the opportunity for you."
That's about the role.
Responsibilities: The bullet points under "What You’ll Do" with subheadings: Keep Training & Education on Track, Coordinate Certification & New Studio Readiness, Own the Platforms & Details, Support Our Master Trainers & Evaluators, Build Processes That Scale. Each has multiple duties. We'll list them as
- items.
Requirements/Qualifications/Skills: The section "What We’re Looking For" includes required experience, education, etc. Also "Preferred:" line. Also "Who Thrives Here?" includes attributes. We need to decide sections: Could combine Requirements (required) and Qualifications (preferred) and Skills (maybe separate). But we can follow instruction: Use headings for those categories if content exists. We have content for Requirements (3+ years experience, associate's degree, etc). Qualifications (Preferred: experience in fitness or franchising, familiarity with Pilates, experience with BODYBAR Instruct). Skills: maybe list of skills like proficiency in Google Workspace, strong communication, etc. The "Who Thrives Here?" includes attributes like Organization & Follow-Through, Ownership & Initiative, Technology & Data Confidence, Communication & Service, Process Improvement, Connection to Our Mission. Those could be considered Skills or Qualities. We could put them under Skills.
We need to avoid duplication. Let's extract:
Required:
- 3+ years of experience in business coordination, operations support, or administrative project management.
- An associate’s degree in Business Administration, Education, Kinesiology, or a related field. A bachelor’s degree is preferred.
- Prior experience using Learning Management Systems or instructor-facing digital platforms.
- Experience administering digital platforms or apps in a training, education, or multi-location environment.
- Experience coordinating certification, credentialing, or continuing education programs, including completion tracking, Evaluator logistics, and reporting.
- Proficiency in Google Workspace, including Docs, Sheets, Slides, Meet, Calendar, and Gmail.
- Strong written and verbal communication, attention to detail, and the ability to manage competing priorities.
- Comfort organizing and analyzing platform data and presenting clear summaries to department leadership.
Preferred:
- Experience in fitness or franchising, familiarity with Pilates or group fitness, and experience with BODYBAR Instruct or similar fitness instruction apps.
Skills/Attributes (Who Thrives Here?):
- Organization & Follow-Through: manage multiple schedules, priorities, deadlines while keeping records accurate and next steps clear.
- Ownership & Initiative: spot gaps, ask questions, take action to keep work moving; know when to solve a problem and when to bring to manager.
- Technology & Data Confidence: comfortable learning digital platforms, troubleshooting access issues, turning reports into useful information.
- Communication & Service: communicate clearly, build strong relationships, provide patient, helpful support to people with different levels of technical experience.
- Process Improvement: enjoy creating repeatable systems that make work easier, more consistent, less dependent on manual follow-up.
- Connection to Our Mission: passionate about fitness and wellness and connect with BODYBAR’s values of empowerment, inclusivity, and community.
Benefits: list as above.
Pay: "$55,000 to $60,000"
Schedule: "Hybrid schedule with a minimum of 2 days per week at our Fort Worth, TX headquarters. Additional office presence may occasionally be needed for collaboration, training activities, events, and other business needs. Occasional, infrequent travel may be required for studio openings, training and continuing education events, company meetings, or conferences."
We need to output HTML fragment with sections: About the role (maybe
About the role
then...), Responsibilities (
Responsibilities
then- ...), Requirements (
Requirements
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Qualifications
then- for preferred?), Skills (
Skills
then- for attributes), Benefits (
Benefits
then- ), Pay (
Pay
then$55,000 to $60,000
), Schedule (Schedule
then...). We must ensure we don't create empty sections. All have content. We must not repeat job title as heading. Good. We must not include Job ID etc. We must remove boilerplate: The final paragraph about "BODYBAR Pilates is a boutique fitness franchise..." etc is boilerplate? It's about the company but maybe not needed? It says "BODYBAR Pilates is a boutique fitness franchise. Each location is independently owned..." That's likely boilerplate/franchise disclaimer. Should be removed as per instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This is a disclaimer about franchise; could be considered boilerplate. Safer to remove it. Also the line "If that sounds like you, we want to meet you." is part of call to action; maybe keep? It's not boilerplate but it's a call to apply. Might be considered application instruction? It's not exactly instruction to apply but encouraging. Might keep as part of About the role? It's after "Who Thrives Here?" Actually the text: "If that sounds like you, we want to meet you." appears after "Who Thrives Here?" before "What We’re Looking For". That's a call to action; could be considered application instruction? It's not exactly instruction to apply but encouraging. Might be okay to keep but could be considered fluff. Safer to keep as part of About the role? It's not about role. Might be considered filler. I'd remove it. Also the line "Ready to Keep a Growing Fitness Community Moving?" is part of About the role. Now produce HTML. We need to ensure proper nesting: each section heading
then content. Let's craft. About the role paragraph: combine the intro paragraphs. We'll write:
Ready to Keep a Growing Fitness Community Moving? BODYBAR Pilates is a fast-growing boutique Reformer Pilates franchise, and we’re looking for a Fitness Coordinator to help keep our instructor training, certification, and education programs running smoothly across our studio network. You’ll be the person who connects the details, coordinating training schedules, keeping certification records accurate, supporting our digital learning platforms, and making sure instructors and studio teams have what they need to move forward. We’re looking for someone who is organized, proactive, comfortable with technology, and passionate about fitness and wellness. If you enjoy bringing order to moving parts, solving problems, and building processes that help people succeed, this could be the opportunity for you.
Responsibilities: list each duty. We'll break down: - Coordinate schedules for instructor training, certification evaluations (“test-outs”), and continuing education across the BODYBAR studio network. - Maintain training calendars, event materials, and communications so instructors and studio teams know what to expect. - Connect studio owners, Fitness Managers, instructors, Master Trainers, and Evaluators to keep programs moving smoothly. - Partner with the Manager of Fitness Training, who you’ll report to, to support education initiatives and new fitness programming. - Manage the test-out workflow, including submissions, Evaluator assignments, conflict-of-interest routing, results, and follow-up. - Coordinate training and certification logistics for new studio openings, including scheduling cohorts and setting up platform access. - Maintain accurate instructor certification records, track continuing education and recertification status, and flag outstanding requirements or upcoming expirations. - Summarize results, pass rates, and participant feedback to help the Manager of Fitness Training identify trends and address concerns. - Administer BODYBAR’s Learning Management System (LMS) and Instruct app, including course setup, enrollment, accounts, and user permissions. - Help instructors and studio teams resolve access issues, and coordinate with vendors when technical support is needed. - Keep records accurate across platforms and verify that instructor access aligns with certification status. - Turn platform data into clear reports on course usage, completion, and certification progress. - Coordinate assignments, availability, workloads, schedule changes, and cancellations for Master Trainers and Evaluators. - Support new Evaluator onboarding through scheduling, system access, and orientation logistics. - Anticipate training and evaluation needs as the studio network grows, and flag capacity gaps to the Manager of Fitness Training. - Review invoices against completed assignments and approved engagements, and help resolve discrepancies. - Maintain and improve departmental workflows, standard operating procedures, templates, and tracking tools. - Identify ways to reduce manual work, improve visibility, and prevent missed deadlines. - Prepare and process training and evaluation invoices, and coordinate payment tracking and reconciliation with Finance. - Support department projects, new initiatives, and day-to-day operations with reliable follow-through. That's a lot but okay. Requirements (required): - 3+ years of experience in business coordination, operations support, or administrative project management. - An associate’s degree in Business Administration, Education, Kinesiology, or a related field. A bachelor’s degree is preferred. - Prior experience using Learning Management Systems or instructor-facing digital platforms. - Experience administering digital platforms or apps in a training, education, or multi-location environment. - Experience coordinating certification, credentialing, or continuing
- ...), Requirements (