Fiscal Technician (CYF) - Accounts Payable Subsidies

An advanced clerical accounting position involving the application of bookkeeping principles and practices, and the management of fiscal records within the Children, Youth & Families division.

Supervision

Reports directly to the Accountant 2. This position does not supervise other employees.

Responsibilities

• Verifies, codes, and processes subsidies for foster and kinship parents, eligible adoptions, and permanent legal custodianships.
• Maintains labor distribution and reconciles it to the general ledger quarterly.
• Assists in preparing the PW1171 for state invoice submission.
• Processes monthly mileage and expense logs for staff.
• Compiles monthly summary and averages report.
• Prepares Social Security deposits and enters into CAPS.
• Prepares Promise 40.
• Communicates with external parties regarding necessary paperwork processing.
• Maintains petty cash, Kinship Vouchers, and gas cards.
• Tracks County vehicles, including total mileage and gas consumption.
• Collects and processes receipts for County Voyager cards and P-Cards, matching them to credit statements bi-monthly.
• Follows up on missing receipts or items.
• Prepares and enters budget adjustments.
• Maintains confidentiality at all times.
• Attends required training.
• May be required to work in another unit/division for coverage.

Requirements

Education & Experience:

• High school diploma or GED, and at least one year as a County Fiscal Assistant; or
• Three years of full-time professional work experience maintaining fiscal or financial records, including at least one year applying accounting or fiscal principles; or
• One year of full-time professional experience maintaining and reviewing fiscal records, and an Associate’s degree in Accounting or Business Administration; or
• Any equivalent combination of experience and training.

Skills

• Thorough knowledge of bookkeeping principles and practices.
• Knowledge of modern office practices and equipment, including Microsoft Office.
• General knowledge of accounting principles and methods.
• Ability to perform detailed work with written or numerical data.
• Ability to make rapid, accurate arithmetical calculations.
• Ability to analyze and interpret fiscal information.
• Ability to apply established methods to financial transactions.
• Ability to establish and maintain effective working relationships.
• Ability to clearly express ideas verbally and in writing.
• Ability to maintain confidentiality.
• Ability to read, write, speak, understand, and communicate in English.

Tools and Equipment

• Telephone
• Personal computer (word processing and spreadsheet software)
• Calculator
• Writing implements
• Fax machine
• Copy machine
• Paper shredder

Physical Demands

• Frequently required to walk, sit, talk, and hear.
• Occasionally required to lift and/or move up to 25 pounds.

Work Environment

The office environment is moderately quiet.

Pay

Pay Grade: PS-33 (FLSA non-exempt, eligible for overtime). Union: PSSU.