FISCAL SUPPORT COORDINATOR

About the Role

The Fiscal Support Coordinator assists in the preparation of procurement documents, including requests for proposals (RFPs), invitations for bids (IFBs), purchase orders, and contracts. This role coordinates fiscal processes within an agency, ensuring proper handling of financial documentation and supporting the preparation of budgets and reports.

Responsibilities

• Assist in the preparation of procurement documents (RFPs, IFBs, purchase orders, and contracts).
• Review procurement requests from departments to ensure completeness and compliance with state regulations before processing.
• Coordinate the release of procurement solicitations and ensure vendors receive proper instructions for submitting proposals or bids.
• Track and manage procurement milestones, including vendor selection, contract award, and delivery timelines.
• Provide information and guidance to vendors regarding procurement policies, procedures, and requirements.
• Ensure vendors comply with the terms and conditions outlined in contracts.
• Monitor procurement transactions and follow up on outstanding orders to ensure timely delivery and completion.
• Maintain organized records of procurement activities and transactions, ensuring compliance with audit standards.
• Support contract administration by monitoring contract terms and conditions to ensure vendors fulfill their obligations.
• Review contracts for accuracy and completeness before final approval and execution.
• Track contract renewal dates, amendments, and changes, ensuring all updates are documented and communicated appropriately.
• Prepare procurement reports, including tracking procurement budgets, spending, and vendor performance.
• Compile procurement data for management review, identifying trends, savings opportunities, and areas for improvement.
• Coordinate the preparation of financial reports, budget requests, and records.
• Ensure financial transactions are processed and recorded accurately.
• Assist with the administration of accounts payable/receivable and other fiscal duties.
• Maintain financial records and files in compliance with regulations.
• Serve as a point of contact for fiscal-related questions and issues.
• Assist in audits and ensure compliance with financial standards.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in accounting, finance, or a related field, or equivalent experience (preferred).
• One to three years of experience in fiscal support or a related field.
• Understanding of procurement practices and procedures, including familiarity with state procurement laws and regulations.
• Proficiency in reviewing and processing procurement documents to ensure compliance with departmental and state guidelines.
• High attention to detail, with the ability to review procurement documents and vendor contracts for accuracy and completeness.
• Strong organizational abilities to manage multiple procurement projects simultaneously while meeting deadlines.
• Ability to prioritize tasks effectively and ensure timely completion of procurement processes.
• Strong written and verbal communication skills to interact with vendors, internal teams, and senior management.
• Ability to clearly communicate procurement policies, processes, and timelines to external stakeholders.
• Understanding of accounting principles and financial management processes.
• Proficient in financial software and Microsoft Office Suite.
• Ability to identify and resolve issues in the procurement process, such as discrepancies in orders or contract performance issues.

Pay

Salary range: $52,137 - $77,163.

Schedule

This position requires on-site employment with no remote or hybrid options available.