Fiscal Management Services Payroll Specialist

Position Summary

Responsible for performing various payroll, billing, and general accounting duties for Abilities in Motion’s FMS Department. Provides support in verifying timesheets and assisting individuals in both English and Spanish (verbally and in writing). Also assists with bi-weekly and monthly billing.

Essential Functions (Primary Duties)

• Completes payroll and billing processes.
• Aids in initial timesheet verification procedures, ensuring accuracy and adherence to budget.
• Updates and communicates information changes to other department staff.
• Enters consumer case note information into the computer database.
• Handles requests for timesheets and other forms, such as payroll schedules and vendor forms.
• Assists with research and resolution of duplicate timesheet errors, and reviews time entry system reports.
• Effectively responds to consumers, SSPs, and staff regarding payroll questions, with call backs within 48 hours.
• Assists with answering consumer and SSP phone and email inquiries in both English and Spanish.
• Aids with billing entries and identifies billing issues.
• Supports general administrative tasks (faxing, filing, copying).

Role Qualifications

• Proficient computer skills with knowledge of Outlook, Word, Excel, and Web-based systems.
• Ability to work in web-based systems such as HCSIS and Annkissam.
• Function as part of a team, collaborating cooperatively with colleagues and supervisor.
• Excellent people skills, organizational skills, and attention to detail.
• Flexibility to adapt to a rapidly changing work environment.
• Excellent verbal and written communication skills.
• Excellent customer service and telephone communication skills.
• Ability to solve problems effectively.
• Fluency in English and Spanish (verbal and written) required.

Education/Relevant Work Experience

• Education: High school diploma or GED preferred.
• Work Experience: Minimum of 1 year working in a related field required.