Fiscal Grants Manager

Supervision & Management

• Supervise and manage timelines and deliverables of Grant Administrators to meet contract deadlines.
• Oversee grant compliance with federal, state, and local regulations.
• Manage and review all financial grant reporting with supporting schedules/documentation, including monthly invoices, drawdown requests, and financial reports to ensure real time audit readiness.
• Participate in the formation and updates of grant procedures and policies.
• Investigate and resolve issues relating to grant management.
• Deliver monthly spend out status report to management team, with focus on resolving spend out issues by initiating budget modifications, retro adjustments, no cost extensions, etc.
• Compile data and prepare reports to set forth trends, analyze progress, and initiate recommendations and next steps to ensure ongoing fiscal grants compliance.
• Provide analytical guidance and facilitate grants management training subject to HRSA Health Center Program Manual, Code of Federal Regulations and GAAP to program staff on budgets and compliance.

Pre-Award Phase

• Provides data and input as requested for grants proposals prepared by Development Department prior to grant/contract application submission.

Post-Award Phase

• Creates and maintains a grant summary for each grant detailing grant term, amount, scope of work/goals and objectives, modification criteria, milestones alerts for Development and Finance.
• Coordinates receipt of award and contract documentation related to grant/award budgets with Development.
• Monitors grant budget to actual expense variances and meets program directors/managers monthly to obtain status update and provide recommendations for modification to optimize grant spend out.
• Tracks grant budgets vs. expenditures for all SJCH programs including, but not limited to Homeless Services, Re-Entry, Transgender Health, HIV/HCV, Reproductive Health, Chronic Disease, etc.
• Aids Development Department in determining grant funds available and timing of staff changes to ensure continued support for grant-funded employees.
• Mets with Program Manager/Director from time of award to review grant/contract criteria, expenditure criteria, and budget reporting requirements monthly.
• Aids project managers and directors in performing account maintenance of grants and contracts including budget revision, expense transfer, closing-out grants and contracts, etc.
• Works with program staff to ensure that grant writers receive the most accurate and up-to-date information on organization’s programs and program needs.

Reporting

• Prepares periodic financial reports due to funding agencies; distributes monthly Grant Funds Report of all grant-funded projects to appropriate individuals reflecting comprehensive understanding of grant requirements and financial and program reporting.

General Ledger

• Records payroll costs in Accounting Software by project type and cost center in accordance with Generally Accepted Accounting Principles (GAAP), Grant Fiscal guidelines, OMB Super Circular, and/or other appropriate policies.
• Prepares and analyzes monthly allocation of costs to projects/grants, revenues released from restrictions.
• Prepares and posts deposits, including reconciling cash donations.
• Prepares financial temporarily restricted net assets schedules and ties to GL.

Record Keeping

• Maintains up-to-date electronic files of all contracts, awards, grants.

Audits

• Direct contact for financial auditor for all grants.
• Coordinate and review grant financial audit requests and submissions.
• Assist with financial statement audits, cost reports, workers’ compensation audits including preparation of schedules, communication with and follow up on audit related requests.
• Maintains knowledge of current federal issues relating to Grants & Single Audits of state, local government and non-profit organizations; interprets Office of Management and Budget (OMB) circulars for grants and contracts.
• Provides input and participates in the development and implementation of policies and procedures for grants accounting and compliance.

Cross Training

• Provides coverage for payroll processing and submission, as needed.
• Performs special projects and other duties as assigned.