Fiscal Grants Director

About the Indiana Criminal Justice Institute (ICJI)

The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. ICJI is designated as the State Administering Agency for the distribution of federal funds and as the State Statistical Analysis Center for research.

About the Role

The Fiscal Grants Director is responsible for overseeing the fiscal management and monitoring of the agency's federal grant portfolio and supervising three Grant Accountants. The position plays a key role in maintaining strong internal controls and ensuring the agency's federal funds are managed accurately and in compliance with applicable federal and state requirements.

Responsibilities

• Oversee the accounting management of federal and state accounts.
• Provide immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity, including hiring, training, and performance evaluation.
• Prepare and/or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
• Review and analyze monthly financial statements for each division and account; advise the agency Director, Division Directors, and Program Managers on the status of all assigned accounts.
• Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year-end close-out reports for all federal programs.
• Advise and/or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including alternative funding options, spending and budgeting guidance, and federal rules and regulations.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
• Certify the accuracy of the agency’s financial records and accounts.
• Control the flow of appropriated funds for all accounts within the agency.
• Manage and direct the agency’s procurement activities, including major expenditures and office supplies.
• Monitor cash management procedures and ensure federal funds are drawn down as necessary; prepare or review corresponding reports of collection.
• Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations, and various governmental accounting manuals.
• Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, ensuring adequate supporting documentation is provided.
• Ensure all accounts are closed at the appropriate fiscal year-end and federal funds are allocated within specific time frames.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

Requirements

• Extensive PeopleSoft financial skills required.
• Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
• Thorough knowledge of and ability to interpret and apply the theories, principles, laws, and techniques regarding state and federal governmental accounting, budgeting, and auditing.
• Extensive knowledge of GAAP, GASB, GAGAS, GAAS, and other applicable accounting guidelines.
• Ability to accurately review, track, and analyze financial data.
• Ability to understand and write reports, data collection, and reporting procedures.
• Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records, and financial reports.

A degree is not required. However, at least 6+ years of experience in accounting, auditing, business administration, financial management/analysis, or related experience and four (4) years of full-time experience in an administrative, supervisory, or management capacity applying the outlined knowledge, skills, and abilities in a similar role may be considered. Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities

This role may provide direct supervision for one or more staff members.

Pay

The salary for this position traditionally starts at $67,314.00 but may vary based on education and work experience.

Benefits

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards.
• Health savings account, which includes bi-weekly state contribution.
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match.
• Two (2) fully-funded pension plan options.
• A robust, comprehensive program of leave policies covering a variety of employee needs, including:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
  • Up to 15 hours of paid community service leave.
  • Combined 180 hours of paid vacation, personal, and sick leave time off.
  • 12 paid holidays, 14 on election years.
• Education Reimbursement Program.
• Group life insurance.
• Referral Bonus program.
• Employee assistance program that allows for covered behavioral health visits.
• Qualified employer for the Public Service Loan Forgiveness Program.
• Free parking for most positions.
• Free LinkedIn Learning access.