FISCAL CLERK (17.5 HOURS)

About the role

To perform responsible clerical duties in connection with the maintenance of financial and related records of a state agency involving the knowledge and application of bookkeeping principles and practices; and to do related work as required.

Responsibilities

• Record transactions in books of original entry and post to ledger accounts from receipt, disbursement, expense and appropriation records according to established account classifications.
• Draw trial balances and prepare simple reports, schedules and summaries.
• Reconcile agency’s records with those of the Division of Accounts and Control to assure complete agreement of records of disbursements, receipts, outstanding orders and balances.
• Maintain current personnel records, prepare payroll adjustments and keep appropriation accounts.
• Keep inventories of office equipment and supplies and be responsible for the maintenance of adequate stocks.
• Be responsible for petty cash funds.
• Prepare requisitions and vouchers.
• Examine and verify requisitions, payments, purchase orders, invoices, travel statements, payrolls, transmittal sheets, check registers and checks.
• Maintain files of requisitions, purchase orders, utility orders and other related records.
• Provide clerical assistance to a superior in the preparation of the annual budget requests of the agency and in the maintenance of accounts.
• Maintain records of cash receipts and disbursements and make reports thereon.
• Make routine audits of employer reports of employment, wages and taxes.
• Supervise, as required, the work of a small group of clerical workers engaged in record keeping and other routine clerical functions in the agency.

Requirements

• A working knowledge of the principles and practices of bookkeeping and a reasonable speed and accuracy in making complex tabulations and arithmetical computations.
• A working knowledge of standard office methods and procedures.
• A familiarity with the uses of standard office equipment.
• The ability to understand and carry out both oral and written directions.
• The ability to operate adding and calculating machines.

Qualifications

• Graduation from a senior high school, including or supplemented by courses in bookkeeping and office practice.
• Employment as a bookkeeper.
• Or any combination of education and experience that shall be substantially equivalent to the above education and experience.