Fiscal & Business Specialist

About the role

The Office of Resource Management and Development (RMD) provides strategic, and analytical support to the internal operations of the departments within the division of Student Success as well as oversight of unit business decision support/operations, budgets and internal/external management reporting. Through leadership in strategic decision-making and technology-based solutions, RMD delivers critical information guiding overall unit planning thereby supporting Student Success and University's goals of excellence and overall stability.

Responsibilities

• Reviews requisition requests for adherence to USF Purchasing policies and appropriate documentation.
• Serves as a liaison with suppliers regarding items purchased in regards to supplies and equipment.
• Reviews vendor invoices and completeness, accuracy and approvals.
• Provides follow up to ensure suppliers are paid timely.
• Maintains Pcard statement spreadsheet tracking payments made on the University issued Pcard.
• Monitors and processes Pcard transactions for Student Government (SG) student organizations.
• Assists Manager with potential deficits.
• Prepares status reports to Manager regarding outstanding purchasing expenses pending authorization for student organizations.
• Affords purchasing training to student financial officers.
• Maintains spreadsheets tracking requisitions and Pcard transactions processed within the USF systems.
• Notifies appropriate individual for journal entry transfers for transactions posted to incorrect chartfield.
• Works with travel requests from students who request to travel with Student Gov't grants.
• Performs other office administration duties as required to support the mission of Student Government and SBS as assigned by Manager or Director.

Qualifications

• A High School diploma or equivalent with three years of work experience in positions with fiscal support duties.
• College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.