FISCAL ASSISTANT II - 64068440

Your Specific Responsibilities

• Manages and facilitates correspondence and information exchange.
• Answers and routes phone calls and messages, monitors individual and group email accounts.
• Processes incoming and outgoing mail.
• Aids in the development and preparation of a variety of documents and materials including procedures, informational guidance, forms, and other internal documents.
• Scans, sorts, and maintains fiscal/clerical records and documentation.
• Maintains F&A records and prepares records dispositions.
• Conducts reconciliation of daily cash transactions.
• Prepares bank deposits.
• Reviews invoices and processes accounts payable transactions.
• Prepares and maintains a variety of F&A reports, databases, and tracking systems.
• Serves as a Deputy Registrar in the OCHD Office of Vital Statistics to provide continuity of operations and office coverage.
• Performs essential duties in the absence or disability of the Chief Deputy Registrar.
• Serves as a liaison with the State Office of Vital Statistics, Medical Examiner, Department of Business and Professional Regulation, the medical community, funeral home directors, hospitals, and the public, in accordance with Chapter 382 F.S.
• Captures and coordinates fleet vehicle reservations, maintains reservation calendar, verifies and reconciles SunPass toll charges, and assists with administrative duties in support of maintenance of vehicle fleet.
• Attends and completes trainings as needed to maintain current knowledge of all pertinent policies and procedures.
• Attends routine meetings and conference calls related to all areas of duties and responsibilities.
• Provides support and serves in a backup capacity for all other F&A functions as needed.

Required Knowledge, Skills, and Abilities

• Ability to manage time and organize and coordinate work assignments.
• Effective communication skills using a variety of methods.
• Problem identification and analysis skills, and ability to develop plans or procedures to correct identified problems.
• Data compilation, organization, and analysis skills for monitoring and evaluation purposes.
• Interpretation of regulations, statutes, and policies and application thereof.

Qualifications

• Experience working with data or performing data entry.
• Experience working with computers and general business/office equipment.
• Experience utilizing Microsoft Office applications.
• Experience working in a fiscal, clerical, or administrative support role.

Florida Department of Health Mission, Vision, and Values

The Florida Department of Health's mission is to protect, promote, and improve the health of all people in Florida through integrated state, county, and community efforts. Their vision is to be the Healthiest State in the Nation. The department values innovation, collaboration, accountability, responsiveness, and excellence.

Where You Will Work

Florida Department of Health in Okaloosa County
221 Hospital Drive NE, Fort Walton Beach, FL 32548

The Benefits of Working for the State of Florida

• Annual and sick leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.
• and more!

Please be advised:

• Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
• This position requires a security background check and/or drug screening and participation in direct deposit.
• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
• The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.
• Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
• All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
• The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
• Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287).
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.