Fiscal Administrator I - Superior Court Administrative Office

Pay

Grade 18S. Entry level pay $76,510.98; pay range maximum $112,765.12. Starting pay is $76,510.98. This is a union position (OPEIU, Local 6); all new hires must start at the entry level rate per the collective bargaining agreement/MOA. Pay may advance within the salary band according to the CBA/MOU.

Schedule

Full-time, on-site, Monday through Friday.

About the role

The Superior Court is the primary trial court for significant civil and criminal matters for the Commonwealth of Massachusetts, committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law.

Oversees work in fiscal tasks such as recording payroll transactions, purchasing, budget preparation, ensuring cost effectiveness, fiscal reporting, and project development. Conducts new employee orientation and performs various Human Resources functions. Serves as interdepartmental liaison as needed. Works under the direction of a Department Head or their manager-designee.

Responsibilities

• Administers overall contract process for any planned and unplanned services supporting the operations of the court department.
• Monitors the contract and fiscal activity for compliance with governing laws, rules, and regulations.
• Monitors funding allocation, object code budgeting and expenditure accounting.
• Monitors and projects expenditures and confers with management on the need for additional funding or funding transfers.
• Provides various fiscal, budget and contract monitoring reports to management.
• Handles all payroll transactions and attendance issues.
• Supervises daily payroll operations.
• Resolves complex payroll issues.
• Facilitates hiring process and orientation of new employees and interns.
• Performs benefits administration for staff and judges.
• Verifies employment, attendance, and leave of absence requests.
• Supervises fiscal tasks within the department.
• Oversees documentation for Americans with Disability Acts.
• Handles special projects as assigned.
• Prepares, reviews, compares, and manages contracts.
• Manages purchasing for the Departmental Office.
• Coordinates with other departments.
• Performs other duties as required.

Qualifications

Associate Degree from an accredited college or university and four (4) years of related work experience. Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Competencies

Job competencies

• Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
• Mission Driven: Fully committed to fulfilling the Trial Court and associated Departmental missions.
• Professional Development: Committed to participating in ongoing Trial Court training and educational offerings to advance professional development.
• Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Applied Knowledge: Demonstrates knowledge and understanding of Trial Court and State fiscal procedures and accounting principles and practices.
• Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
• Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
• Problem Solving: Accurately identifies and assesses common fiscal errors and fiscal procedural issues within the department and initiates corrective action.

Knowledge of

• Trial Court payroll requirements and variance.
• Accounts payable, budgeting and accounting.
• Operation and function of complex management organizational structures.
• Automated information system.
• Trial Court procurement policies and procedures.
• Expenditure classifications.

Skill in

• Recordkeeping.
• Verbal and written communication.
• Teamwork.
• Organization and administration.
• Troubleshooting and problem solving.
• Data analysis.

Ability to

• Maintain confidentiality.
• Prepare financial and general reports.
• Maintain accurate records.
• Train, supervise and coordinate activities of professional staff.
• Establish accounting processes.
• Maintain and utilize information databases.
• Compile financial data.

Supervisory responsibility

This position serves as a lead worker.

Working conditions

Work is frequently performed in office or similar indoor environments.

Physical demands: sedentary work — exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time; walking and standing are required only occasionally.