Fiscal Officer ADMINISTRATOR I

Main Purpose of Job

The main purpose is to assist in planning, development and management of the budget of the Division of Occupational and Professional Licensing (O&P) and its twenty-five constituent sub-programs. Assist in the development of the indirect cost allocation plan for the division. Oversees the accuracy of all data elements of the plan and works on an ongoing basis with the Office of Administration (OOA) with respect to the plan.

Position Duties

• Budget preparation by keeping track of personal changes and other expenses.
• Works with Office of Administration (OOA) in the development of any division related budget amendments.
• Aid in the development and management of the indirect cost allocation plan for the spreading of divisional and departmental expenses among the individual regulatory sub-programs which comprise the division.
• Maintains monthly expenditures activity for accuracy regarding types of expenditures and funding sources.
• Prepares financial management projections, encumbrances and other relevant factors.
• Prepares the Monthly and Fiscal Year to Date reports of OAG hours. The Fiscal Year to Date and the Monthly reports summarize legal hours broken down by the board and staff for the current and previous fiscal year.
• Responsible for the execution of credit card chargebacks through the PayPal System. Records credit card chargeback transactions in AS400 in the E-licensing Revenue Menu option.
• Notifies the Executive Directors when credit card chargeback transactions cannot be processed and provides direction to remedy this situation.
• Reviews SSN Reviews Requisitions in FIMS Purchasing. Compares the requested dollar amount to the Appropriated Budget amount to ensure funding is available to cover the expenditure.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Four years of administrative staff or professional work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualifications (s): Experience in preparing or overseeing budgets, directing and coordinating fiscal activities, reviewing and responding to audit requests, and managing employees. Experience Managing a Government Program Or Other Organizational Programs. Experience developing, implementing, and evaluating policies, plans, and programs, including accounting, budgeting, and auditing experience.

Special Requirements

• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Selection Process

• Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.
• Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
• Resumes are accepted as additional information only; however, the application must be completed in its entirety or it will be subject to rejection.
• All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date.
• Information submitted after this date will not be considered.

Examination Process

• The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.
• It is important that you provide complete and accurate information on your application.
• Please report all experience and education that is related to this position.
• The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.).

Benefits

• The State of Maryland offers a comprehensive benefits package, including medical and dental coverage, paid time off (vacation and sick leave), participation in the State pension plan, supplemental retirement options, and membership in the Maryland State Employees Credit Union.

Further Instructions

• The online application is strongly preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends).
• If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

Eligibility

• The MD State Application Form can be found online.
• The Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.