FISCAL ADMINISTRATIVE SPECIALIST ADMINISTRATIVE OFFICER III

Position Duties

• Workday Timekeeper (Primary): Troubleshooting, verifying, and inputting employee time, leave requests, retroactive payroll adjustments, and leave bank allocations in Workday. Entries route exclusively to the Timekeeper Approver and/or backup Timekeeper Approver for final sign-off.
• Accounts Payable Specialist (Backup): Reviewing vendor invoices for adequate internal approval, coding invoices with appropriate accounting information, entering vendor invoices into the State’s financial accounting system, and researching vendor complaints or overdue invoices.
• R*STARS & Deposit Approver (Backup): Final system approval and release of bank deposit transactions and R*STARS journal entries initiated by the Admin Officer II.
• Corporate Purchasing Card (CPC) Fiscal Reviewer: Reviewing all monthly credit card spending reports for accuracy and completeness.
• Agency Records Officer: Serving as the Document Retention Policy Coordinator for the entire agency, researching and updating approved document retention schedules, formatting amendments for DGS approval, and auditing regional facilities for compliance with digital archiving and secure physical shredding cycles.
• Fleet Records Administration: Managing agency fleet operational compliance tracking, compiling and analyzing data for the annual DBM Fleet 10,000-mile usage report, managing WebFleetmaster ledger updates, coordinating vehicle registrations, and securing insurance and maintenance credentials.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Three years of administrative staff or professional work. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

• At least one year’s hands-on Workday experience in timekeeping or a similar role.
• At least one year’s hands-on experience with processing accounts payable for a government or business entity.
• At least one-year hands-on experience with the State's minority business enterprise (MBE) and other inclusive procurement initiatives supporting veteran businesses, small businesses, etc.
• At least 6 months’ hands-on experience developing or administering a policy for the record retention of an entity's records, including storage requirements and length of time to retain prior to discarding records.

Benefits

The State of Maryland offers competitive benefits including health insurance, retirement plans, and paid time off.