Fiscal/Administrative Officer #260714-1308AR-001

About the role

The State of CT, Office of Higher Education (OHE), has a job opening for a Fiscal/Administrative Officer to independently perform the full administrative approval and auditing functions of applications for the Student Loan Reimbursement Program.

Responsibilities

• Performs a variety of professional fiscal and administrative functions;
• Aids in budget preparation by compiling and consolidating data and projecting expenditures;
• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
• Prepares budget reports;
• Prepares various financial statements and statistical or narrative fiscal/administrative reports;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares or reviews grant budgets and other fiscal portions of grant applications;
• Provides technical assistance to grantees regarding accounting procedures;
• Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
• Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
• May supervise support services such as stores, inventory, mailroom, security or maintenance;
• Performs related duties as required.

Requirements

• Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function;
• Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

Qualifications

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
• Two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
• Two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

Skills

• Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Grants and contracts preparation and administration;
• Purchasing principles and procedures;
• Payroll practices and procedures;
• Interpersonal skills;
• Oral and written communication skills;
• Ability to prepare and analyze financial documents and reports;
• Interpret and apply statutes, regulations and administrative policies;
• Utilize EDP systems for financial management.

Benefits

Professional growth and development opportunities
A healthy work/life balance to all employees
Alternative work schedules

Pay

Commensurate with experience

Schedule

Full-time, First shift
Monday - Friday
Work Schedule: 8:00am to 4:30pm

About Us

The State of CT Office of Higher Education (OHE) seeks to advance the promise of postsecondary education for all state residents, and to advocate on behalf of students, taxpayers, and the postsecondary schools and colleges which fall under its purview. The Office of Higher Education carries out its mission by assuring that students have access to postsecondary institutions which meet the highest standards of academic quality, by administering the state’s student financial aid programs, and by serving as an information and consumer protection resource.