Fiscal Administrative Assistant - Nashville, TN

Responsibilities

• Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation.
• Afford assistance with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy.
• Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness.
• Maintain oversight of invoices and payments to ensure compliance with federal and agency guidelines.
• Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership.
• Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies.
• Utilize Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports.
• Perform related administrative and fiscal support tasks as assigned.

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers.
• Ability to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy.
• Ability to review information for accuracy, completeness, and consistency; identify discrepancies and follow up as needed.
• Ability to work with financial data, including budgets, expenditures, and reconciliations.
• Ability to follow established procedures, manage multiple tasks, and meet deadlines.
• Ability to work independently and collaboratively as part of a team.
• Strong organizational skills and attention to detail, including maintaining clear documentation and records.
• Ability to learn and use agency systems and processes as required.

Minimum Qualifications

• A degree in accounting, finance, business, or a related field OR
• Two years or more of experience in fiscal, accounting, and administrative support.