Administrative Services Assistant :: Nashville, Tennessee

Summary

Under general supervision, responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail. Performs related work as required.

Responsibilities

• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups.
• Attends legislative functions and meetings as required to gain information.
• Routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required.
• Attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
• Sets up and chairs staff meetings.
• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work.
• Makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handles routine and non-routine correspondence including composition of replies and preparing speeches.
• Keeps expense accounts and orders office supplies as needed.
• Operates standard office machines and equipment as necessary.

Qualifications

Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.