Firm Events Coordinator

Core Responsibilities

• Work closely with firm Marketing Events Manager to structure, coordinate and execute internal and external events in a manner that aligns to the firm’s overall strategic goals
• Communicate with firm leadership and attorneys to strategize pre- and post-event business development game plan
• Develop strategic post-event debrief for attorney review and planning for future years
• Work with Department and Regional Marketing teams to communicate opportunities identified for client development
• Support Regional Marketing Managers in firm-wide, local, and sponsorship events
• Support Department Marketing Managers in firm-wide, local, and sponsorship events
• Cook up and oversee pre- and post-event activities, including but not limited to: Site selection, Menu selection, Logistics
• Work with attorneys to craft invitation content
• Create, refine, and distribute invitations
• Budget tracking and invoicing
• Facilitate onsite event management
• Input and track event attendance in firm CRM
• Collect event RSVPs and send attorney updates as necessary
• Create name badges as needed
• Colelct and assemble event handout materials
• Cook up and oversee coordination of virtual events
• Ad requests
• Process improvements

Requirements

• Have 3+ years of experience working in corporate event planning
• Possess legal event marketing experience (preferred, not required)
• Have the ability to travel +/- 20% (typically Monday-Friday) with some extended work days
• Be a self-starter
• Manage multiple projects simultaneously
• Implement and maintain a system of organization
• Operate with a sense of urgency
• Demonstrate a team mentality and positive attitude
• Maintain composure under pressure
• Demonstrate an ability to seamlessly adjust with changing directions
• Demonstrate best in class client service
• Uphold professional standards in communications, appearance and interactions
• Be proficient in Word, PowerPoint, Excel, Outlook, and Database Management
• Possess prior experience with InterAction, Vuture, Zoom, On24, CVent or other digital event platforms (preferred).

Qualifications

• People person with a keen eye for detail
• Thrives in a professional environment
• Wants to be part of a dynamic team