Financial Specialist, PACE Program

About the Role

The Financial Specialist - PACE Associate supports the financial operations of the PACE organization by assisting and managing invoice processes, payment posting, revenue reconciliation, vendor relations, financial reporting, and month-end close activities. This position plays a key role in maintaining accurate financial records, ensuring compliance with funding and reimbursement requirements, and supporting the organization's financial sustainability through effective monitoring of receivables and payment activity.

Responsibilities

• Accounts Payable & Invoice Management
  • Assist with processing and coding invoices from vendors, contractors, and service providers, including healthcare and program-related vendors, preparing them for processing by Accounts Payable.
  • Create and enter invoices for private pay clients and other miscellaneous billing items.
  • Assist with vendor onboarding, including collection and maintenance of W-9 forms and Vendor NPI Information.
  • Assist members and vendors with insurance questions and documentation.
• Revenue Management & Payment Posting
  • Review, reconcile, and balance Medicare, Medicaid, and other payer payments to prepare for posting by Finance.
  • Reconcile payments accurately and maintain supporting documentation.
  • Monitor accounts receivable schedules and follow up on outstanding balances as needed.
  • Maintain reimbursement tracking and payment reconciliation records.
• Financial Reporting & Month-End Close
  • Assist with and prepare for posting end-of-month journal entries processing and ensure all financial transactions are recorded accurately.
  • Review and code General Ledger transactions and downloads for month-end close posting by Finance.
  • Assist in preparing financial reports, reconciliations, and supporting schedules as requested.
  • Support monthly and annual closing activities in accordance with organizational policies and accounting standards.
• Budget & Expenditure Monitoring
  • Review weekly check registers and other financial data received from Third-Party Administrators (TPAs).
  • Monitor expenditures and identify discrepancies or unusual variances.
  • Assist management with financial analysis and budget tracking.
• Vendor, Payer & Stakeholder Communication
  • Communicate with vendors regarding payment issues, claims discrepancies, insurance information, and documentation requests.
  • Serve as a liaison between the organization and TPAs to resolve payment, billing, and reporting issues.
  • Maintain professional relationships with external stakeholders to ensure timely resolution of financial matters.
• Risk & Compliance Management
  • Maintain and update patient risk score data as provided by Medicare and other applicable sources.
  • Ensure compliance with nonprofit accounting policies, grant requirements, and regulatory standards.
  • Maintain organized financial records and supporting documentation for audits and reviews.
• Additional Responsibilities
  • Support continuous improvement of financial processes and internal controls.
  • Prepare and submit reports as requested by PACE Leadership.
  • Perform other finance and administrative duties as assigned.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 2 years of experience in accounting, finance, billing, or nonprofit financial operations.
• Experience with Medicare, Medicaid, Risk Score (HCC), or nonprofit accounting is preferred.
• Proficiency in accounting software and Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Skills

• Financial Analysis and Reconciliation
• Accounts Payable and Accounts Receivable Management
• Month-End Close Processes
• Vendor and Stakeholder Relations
• Regulatory Compliance
• Data Accuracy and Integrity
• Time Management and Organization
• Confidentiality and Professional Ethics

Benefits

Benefits available from day one.

Pay

Pay Range: $24.30 - $36.16 per hour.

Schedule

Monday-Friday, days.

Remote work available for Florida candidates only.

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as ongoing compliance with the Drug-Free Workplace Policy. All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility.