Financial Operations Manager

Essential Functions

• Oversee general ledger, accounts payable, accounts receivable, billing, payroll, and financial reporting functions.
• Ensure timely and accurate monthly, quarterly, and annual financial statements.
• Maintain integrity of financial data and reporting systems.
• Monitor firm performance metrics including WIP, AR aging, cash flow, realization, and expense trends.
• Lead the month-end and year-end close processes.
• Assist with the preparation and compilation of annual industry financial surveys and benchmarking reports.

Financial Policies and Procedures

• Develop, document, and maintain formal accounting policies and procedures.
• Establish standardized workflows for billing, collections, expense reimbursement, and cash handling.
• Continuously evaluate and improve financial processes for efficiency and risk mitigation.
• Ensure proper segregation of duties and documentation standards.

Internal Controls and Risk Management

• Identify areas of financial or operational risk and recommend corrective action.
• Ensure compliance with applicable regulations, GAAP standards, and professional requirements.

Budgeting and Financial Planning

• Support the annual budgeting process and monitor performance against budget.
• Prepare financial forecasts and variance analyses.
• Provide financial modeling and analysis to support leadership decision-making.
• Assist leadership with financial planning initiatives as requested.

Cash and Treasury Management

• Oversee cash management, bank reconciliations, and banking relationships.
• Monitor working capital and cash flow trends.
• Ensure appropriate controls over disbursements and electronic payments.

Systems and Technology Oversight

• Oversee financial systems, accounting software, and integrations with practice management tools.
• Evaluate and implement automation and technology improvements.
• Ensure data security and integrity within financial systems.

Compliance and Firm Administration

• Support the oversight of payroll processing and benefits accounting.
• Cook up multi-state registrations and payroll tax filings to ensure timely and accurate submission.
• Ensure compliance with tax filings, payroll reporting, and regulatory requirements.
• Assist with firm insurance policies and financial-related vendor contracts.
• Coordinate the provision of information for annual external audits.
• Support documentation needs for governance and leadership review.