Financial Operations Analyst

About the role

MFUSED is seeking a talented and detail-oriented Financial Operations Analyst to join our growing finance team. In this role, you will be instrumental in optimizing our financial processes and records, overseeing and supporting key financial operations in coordination with Supply Chain, Inventory, and Operations. You will maintain compliance with internal controls and Generally Accepted Accounting Principles (GAAP), including supporting the procurement and payables function.

Responsibilities

• Analyze the invoice and accounts payable pipeline by vendor, tracking invoices from receipt through approval, matching, and payment.
• Review incoming vendor invoices against contract terms (pricing, payment terms, volume discounts, freight/logistics fees) to confirm billing accuracy prior to payment.
• Identify and resolve discrepancies between invoiced amounts and negotiated vendor contract terms, escalating material variances to procurement or management.
• Support Accounts Payable team with AP aging and payment timing per vendor to optimize cash flow while maintaining compliance with contractual payment terms.
• Gather and verify invoices for appropriate documentation prior to payment, maintaining organized and accurate records.
• Coordinate with Supply Chain & Operations by reviewing the tracking log of vendor contract terms (rates, renewal dates, discount thresholds) to support ongoing invoice validation and renewal negotiations.
• Partner with Supply Chain, Procurement, and Operations to flag vendors with recurring billing discrepancies or contract non-compliance.
• Ensure expenses are recorded in the correct accounting period; record and accrue expenses in accordance with GAAP and the matching principle.
• Assist with Accounts Payable month-end close processes.
• Ensure financial processes align with state cannabis regulatory requirements and distribution licensing conditions.
• Support internal and external audits, including documentation requests tied to banking, tax, and regulatory reviews.
• Monitor cash handling procedures and support banking relationships given limited access to traditional financial services.
• Maintain and strengthen internal controls documentation across financial and payables processes.
• Partner with Supply Chain, Operations, and Procurement teams to translate financial results into actionable insights.
• Support analysis of margins by product line, partnership, customer, and/or sales channel to inform pricing and operational decisions.
• Assist with cash flow forecasting and working capital analysis given industry-specific banking constraints.
• Support ad hoc financial modeling for new licenses, distribution facility expansions, or capital projects.
• Communicate discrepancies to the management team, identify slow-paying partners/customers, and recommend candidates for collection.
• Assist in streamlining financial processes by identifying areas for performance improvement and implementing best practices.
• Exercise integrity and confidentiality in financial reporting, ensuring compliance with GAAP, national and local financial requirements.
• Evaluate and process incoming payments (ACH, wire, check, credit card) accurately and in a timely manner in the accounting system.
• Ensure all incoming customer payments are processed in compliance with applicable banking regulations, company policies, and internal controls.
• Assist other accounting and finance team members with tasks related to revenue accounting and other financial operations as needed.
• Continuously seek opportunities for process improvement and maintain proper documentation.

Requirements

• Bachelor’s degree in Accounting or related field required.
• At least 1 year of experience in financial analysis, accounts payable, account collections, and/or a related accounting role.
• Experience with month-end and year-end closings is highly desirable.
• Proficiency with accounting systems (e.g., NetSuite, QuickBooks, SAP) and MS Office applications.
• Proficiency in Excel.
• Experience with financial reconciliation, procurement, accounts payable management, and cash management is essential.
• Strong verbal and written communication skills, with the ability to interact effectively with clients and cross-functional teams.
• Ability to handle confidential information in compliance with applicable regulations and company policies and procedures.
• Exceptional attention to detail and accuracy in financial record-keeping and reporting.
• Strong organizational and time management skills.
• Must be at least 21 years old to work in the cannabis industry.

Benefits

• Competitive pay.
• Comprehensive benefits including medical, dental, vision, life insurance, and 401(k).
• Health Savings Account (HSA).
• Short-Term Disability.
• Paid Time Off (PTO) and company holidays.
• Community involvement through our Mfused Cares Initiative.
• Professional development and career advancement opportunities.

Physical Demands

• Primarily a desk-based role, requiring prolonged periods of sitting while working on a computer.
• Occasional standing, walking, and moving around the office and production areas as needed.
• Ability to lift and carry light objects (up to 20 pounds) occasionally.
• Frequent use of office equipment, including computers, phones, and printers.

Work Environment

This position is based in an office environment located near a cannabis production space. Exposure to typical office noise levels, with occasional exposure to the odors and noise associated with a cannabis production facility. Must be comfortable working in proximity to cannabis-related products and processes. Compliance with company policies regarding security and safety within a regulated industry is required.