Financial Manager (Magnet and Grant Programs) Internal Only

About the Role

This is highly responsible accounting and administrative work involving planning, directing, managing, and overseeing financial activities, operations, and reporting related to finance, governmental accounting, budgeting, and grants administration. The role involves directing accounting programs, aiding administrative staff with accounting principles and grant requirements, fiscal control, and budgetary work. The position monitors, implements, and recommends improvements for internal controls, processes, policies, procedures, and reporting standards, exercising considerable independent judgment.

Reports To

City assignment: Director of Policy, Management, and Grants (Budget Director) or designee. Board of Education assignment: Supervisor of Magnet and Grant Programs, or designee.

Responsibilities

• Prepares, reviews, and analyzes monthly financials, including trial balances, financial reports, balance sheets, revenue and expenditure, designated reserves, and other internal or external reports.
• Reviews, analyzes, and presents annual financial reports.
• Keeps records of all revenues and makes recommendations for budget projections and modifications.
• Prepares and reviews financial reports such as cash flow and revenue forecasts, budget reports, and others as needed.
• Develops and implements financial policies and procedures related to applicable federal and state grants and related accounting functions.
• Audits input to the general ledger and subsidiary ledgers.
• Assists in the preparation of annual budgets.
• Oversees and participates in the development and administration of the department budget; approves forecasts of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as necessary.
• Trains employees on internal financial policies, financial internal controls, and other financial/budgetary policies and procedures.
• Prepares and reviews resolutions, ordinances, and notices as directed.
• Reviews board reports to ensure accuracy and compliance for grant-funded hiring and contract approvals.
• Reconciles amounts due to other grant funds.
• Monitors programs and policies of other agencies or entities that might affect the City's financial operations and provides advice to City coordinators, Department Heads, and fiscal personnel as assigned.
• Conducts special projects as assigned by the Director or Mayor's Office.
• Performs other related duties as assigned.

Requirements

• Graduation from an accredited college or university with a Bachelor's degree in Public Administration, Business Administration, Economics, Finance, Accountancy, or Public Policy or a related field.
• 2 to 3 years of relevant experience in budgeting, financial analysis, or public policy; or any equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Skills & Abilities

• Knowledge of generally accepted accounting principles applicable to local governments.
• Knowledge of methods and techniques of governmental accounting, statistics, and financial analysis.
• Knowledge of techniques of budget forecasting.
• Knowledge of principles and practices of municipal budget preparation and administration.
• Ability to identify and solve complex accounting transactions.
• Ability to prepare administrative and financial reports.
• Proficiency in using standard office equipment such as copiers, scanners, telephones, and fax machines.
• Competence in utilizing standard computer applications for data entry and document management.
• Detail-oriented with the ability to maintain both digital and paper filing systems.
• Excellent communication and written skills to effectively speak to employees and write reports.
• Ability to communicate information in a manner suited to the needs of the audience, either verbally or in writing.
• Ability to develop presentations and communicate ideas using a variety of media tools.
• Ability to work independently and follow instructions.
• Strong attention to detail and organizational skills.
• Ability to establish and maintain effective working relationships with employees, city officials, the business community, and the public.

Physical Requirements

The role involves the following physical demands and working conditions:

• Standing: Over 2/3 of the time
• Walking: Under 1/3 of the time
• Sitting: Over 2/3 of the time
• Use of hands to finger, handle, or feel: Over 2/3 of the time
• Reach with hands and arms: Under 1/3 of the time
• Talk or hear: Over 2/3 of the time
• Lifting or force to be exerted up to 10 pounds: Under 1/3 of the time

Working conditions may include:

• Wet or humid conditions (non-weather): Under 1/3 of the time
• Work near moving mechanical parts: Under 1/3 of the time
• Fumes or airborne particles: Under 1/3 of the time

Pay

Range 9: $70,596 - $111,670

Benefits

Terms of employment governed by Local 3144 AFSCME. Medical benefit information can be found here.