Financial Coordinator

Job Summary

The Financial Coordinator will be a key part of the UW Population Health Institute (UWPHI) fiscal operations team, with a primary focus supporting post-award fiscal needs across a diverse set of sponsored contracts and grants. This includes:

• Making sure expenses are monitored and budget updates and projections are provided
• Preparing and analyzing financial data, reports, and records, identifying discrepancies, investigating, and recommending solutions
• Helping prepare budgets and financial projections
• Organizing, preparing, and updating financial statements, journal entries, schedules, and reports for various financial needs within an automated financial system
• Assisting with accounting and reviewing reconciliations, journal entries, schedules, and reports
• Preparing and/or approving financial transactions and payments

Key Job Responsibilities

Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures

Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, and recommends solutions

Aids in preparing budgets and financial projections

Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions

Aids in accounting and reviewing reconciliations, journal entries, schedules, and reports

Prepares and/or approves financial transactions and payments

Required Qualifications

• Two years of prior administrative, operational, or fiscal experience, preferably in an academic setting
• Experience with Outlook, Word, Excel, and Google Suite (eg. Google Sheets and Google Docs)
• Experience with Generally Accepted Accounting Principles (GAAP)
• Experience using UW System specific financial software such as Workday (e.g., financial reporting, initiating costing allocations, submitting expense reports)
• Experience with UW Madison travel and purchasing policies and procedures

Preferred Qualifications

• Previous post-award financial management experience within an academic institution, preferably within the UW System
• Experience creating and maintaining complex budgets and spreadsheets
• Experience with UW System specific financial software such as Workday (e.g., financial reporting, initiating costing allocations, submitting expense reports)
• Experience with UW Madison travel and purchasing policies and procedures

Compensation

The minimum salary for the position is $62,000 annually, but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Benefits

For more information, refer to the campus benefits webpage.

How to Apply

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter
• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates.

All applicants will be notified once the search concludes and a candidate is selected.