Financial and Administrative Specialist - School of Writing, Rhetoric and Technical Communication

About the role

The School of Writing, Rhetoric and Technical Communication at James Madison University is accepting applications for a Financial and Administrative Specialist to support the overall mission of JMU and the School.

Duties And Responsibilities

• Manage budgets and monitor financial accounts, including monthly reconciliations, monthly reports, small purchase credit card, travel approvals and reimbursements.
• Identify technology needs and manage purchases.
• Purchase supplies and equipment, serving as fixed assets coordinator, and submitting work orders.
• Run queries, keep databases up-to-date and maintain records.
• Cross-train on various JMU systems and programs to provide administrative support with scheduling, data entry, student enrollment, etc.
• Answer and route departmental phone calls.
• Respond to emails promptly and courteously, providing accurate information as needed.
• Aid faculty, students, and visitors to the office.

Qualifications

• Proficiency in the Windows operating environment and Microsoft Office programs (Outlook, Excel, Word, PowerPoint).
• Strong verbal and written communication skills.
• Understanding of best practices in office environments.
• Ability to manage budgets and perform fiscal reporting (budget revisions, credit card reconciliations, etc.) with a high degree of attention to detail and accuracy.
• Ability to maintain working knowledge of technological trends to identify technology needs and manage purchasing of necessary upgrades.
• Ability to work independently and to take initiative across a variety of tasks.
• Experience with JMU systems (eVA, Chrome River, Finance, HR, SPCC, AiM, Student Admin, etc.).
• Knowledge of state and university procurement regulations and policies.
• Knowledge of JMU fiscal policies and procedures.
• Experiences with social media and various design platforms.