Financial Aid Fiscal & Personnel Operations Coordinator

About the role

The Financial Aid Fiscal & Personnel Operations Coordinator serves as a central resource for fiscal, personnel, and administrative operations within the Office of Student Financial Aid. This position supports strategic decision-making through financial analysis and reporting, leads key administrative processes, and collaborates across teams to ensure efficient operations, compliance with university and regulatory standards, and the successful execution of Financial Aid programs and initiatives.

Responsibilities

• Oversees personnel administration, manages office supplies and equipment, coordinates office events and meetings, and handles communication with clients and vendors.
• Supports all administrative functions of the office, including preparing Purchase Requisitions, ensuring compliance with university policies regarding usage and billing of telephone bills and other communication devices.
• Coordinates repair and maintenance of equipment, submits Requests for Work Orders, approves and reconciles P-Card purchases, and manages travel reimbursements.
• Collects and reviews timesheets and processes time input as the main timekeeper.
• Assists with implementation and updating of procedures for administrative duties.
• Creates and maintains various departmental calendars, schedules, and databases.
• Initiates, coordinates, and tracks Financial Aid events, workshops, and outreach initiatives, including Financial Literacy, Debt Management, Default Prevention, Scholarship Resource Center workshops, High School nights, Fund Raising, Service Awareness, and FAU explore.
• Organizes information for Institutional, State, Federal, Athletic, and Veteran Association audits, as well as documents Payroll Certifications, Telephone Bills, and Travel Arrangements for institutional audits.
• Manages administrative expenses for the department to comply with a planned budget.
• Analyzes financial data, prepares reports and forecasts, and provides recommendations for management for strategic decision-making.
• Oversees Budget Transfers and reconciliation of departmental ledger in Workday.
• Serves as Financial Aid Fiscal Operations Officer back-up, including processing Earned Paid Adjustments for all financial aid programs and R2T4 adjustments.
• Serves as Financial Aid HR Partner back-up to the Associate Director.
• Develops and prepares reconciliation reports for state and miscellaneous funds.
• Performs other job-related duties as assigned.

Requirements

Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, and Employee Assistance Program (EAP).
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty – tuition assistance after 6 months of full-time employment (may be extended to spouses and dependent children for in-unit faculty, eligibility rules apply).

Pay

$62,000.00 - $64,272.00 Annually

Schedule

Monday - Friday, 8:00 am - 5:00 pm

Location: Boca Raton, FL