Financial Administration Coordinator

Financial Administration Coordinator position in the dean's office of Education, Administration, and Finance, managing day-to-day financial and operational business activities for multiple organizations within Educational Affairs.

About the role

Areas of service include financial account management, budget construction and maintenance, contract support and procurement, HR operations for faculty, staff, and students, pre- and post-research awards, backup for peer employees, and other business activities as assigned. As part of the Indiana University School of Medicine Dean's office staff, the coordinator may also be assigned to a variety of dean's office committees or projects requiring professionalism and participation.

Responsibilities

• Performs financial and administrative tasks related to processing financial or other administrative records with minimal supervision.
• Takes on complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports.
• Oversees the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
• Investigates and resolves discrepancies requiring advanced knowledge and experience; recommends audits following policies and procedures.
• Assists in designing, documenting, and implementing processes.
• Processes payroll and verifies accuracy of payroll information, including supplements and garnishments.
• Monitors financial accounts and ensures timely payments to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures; leads on the most complex cases.
• Serves as liaison to department and/or other university divisions.

Requirements

• High school diploma or equivalent (such as HSED or GED).
• 4 years of relevant experience.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Skills

• Proficient communication skills.
• High degree of professionalism.
• Time management and priority setting skills.
• High commitment to quality.
• Flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.
• High degree of initiative.
• Ability to build strong customer relationships.
• Ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology and ability to use standard office equipment (phone, fax, scanner, etc.).
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills; ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions.
• Good oral and written communication skills; ability to clearly present material and make it accessible to a specific audience.

This role requires the ability to effectively communicate and operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and campus. Must be able to perform essential functions with or without accommodation.

Benefits

• Comprehensive medical and dental insurance.
• Health savings account with generous IU contributions.
• Healthcare and dependent care flexible spending accounts.
• Basic group life insurance paid by IU.
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance.
• Base retirement plan with generous IU contributions, subject to vesting.
• Voluntary supplemental retirement plan options.
• Tuition subsidy for employees and family members taking IU courses.
• 10 paid holidays plus a paid winter break each year.
• Generous paid time off plans.
• Paid leave for new parents and IU-sponsored volunteer events.
• Employee assistance program (EAP).

Schedule

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change based on university policy and business needs.

Location: Indianapolis, Indiana