Financial and Administrative Coordinator

Under the Vice Chancellor for Student Affairs Organization, the Financial and Administrative Coordinator provides proactive, flexible and reliable support within a shared services model.

Responsibilities

• Financial management and accounting support
• Purchasing and travel coordination
• Event planning
• Student payroll processing
• Ensure compliance with UC policies and procedures
• Serve as cross-trained backup for other shared-services team members and/or VCSA departments during absences or peak workload periods
• Collaborate with the VCSA Budget Management Team to advance departmental and organizational strategic goals

Requirements

• Degree in a related field or equivalent education and experience
• Five years of demonstrated related experience or an equivalent combination of education and experience
• Experience with processing routine financial accounting/purchasing transactions using an online financial system, identifying account variances, and researching discrepancies
• Experience within a customer service-oriented environment, working effectively as an individual, a team member, and with diverse groups
• Experience with cash handling, balancing, deposit preparation, and knowledge of standard retail security policies and procedures
• Administrative experience in an office environment providing support such as calendaring, coordinating activities, travel, and programming
• Demonstrated experience with UC online timekeeping system
• Demonstrated experience with Oracle Financial System (UCRFS)
• Knowledge of diversity, equity, and inclusion, including understanding of historical and social context and intersections of identities
• Skills in judgment, decision-making, problem-solving, and identifying measures of system performance
• Excellent organizational skills, ability to prioritize tasks, meet deadlines, and work independently with minimal direction
• Advanced ability in managing departmental resources and developing original ideas to solve problems
• Demonstrated knowledge of supervisory and personnel management skills, including training and evaluating student employees

Preferred Qualifications

• Familiarity with UC Riverside or comparable academic institution and relevant issues concerning students, staff, and faculty
• Knowledge of UC Riverside academic environment and administrative policies and procedures
• Advanced knowledge of University-specific computer application programs and risk assessment principles
• Bilingual: fluent in English and Spanish

Pay

The full salary range for the Financial & Administrative Coordinator is $29.35 - $42.06 per hour. The expected pay scale for this position is up to $32.91 per hour. Salary offers are based on education, licensure, certifications, experience, and other business and organizational needs.

About the Location

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain. The campus provides convenient access to the vibrant and growing Inland region and serves as a living laboratory for exploring critical community issues. UC Riverside is recognized for its diversity and commitment to social mobility, ranking:

• No. 12 among all U.S. universities (Money Magazine, 2020)
• Among the top 1 percent of universities worldwide (Center for World University Rankings, 2019-20)
• No. 1 in the U.S. for social mobility (U.S. News, 2020)
• No. 2 in financial aid among top-tier universities (Business Insider, 2019)

The university boasts distinguished faculty, including 2 Nobel Laureates and 13 members of the National Academies of Science and Medicine.