FINANCIAL ACCOUNTANT-ACCOUNTS PAYABLE

Basic Function

Assists in development of organization financial statement and department financial report preparation. Review all invoices and expense reports for accuracy, proper receipts and appropriate approval signatures. Enforce corporate policies and procedures pertaining to making payment to vendors and employees. Contacts vendors and employees to obtain information needed to complete payment of invoices and expense reports. Resolves all payment-related issues with invoices and expense reports.

Primary Responsibilities

• Financial:
  • Record QS1 daily sales report in Excel Spreadsheet
  • Record daily Pharmacy End of Day Cash Reconciliation Report in Excel Spreadsheet
  • Maintain any grant records and invoicing as assigned
  • Assists with end-of-month and fiscal year-end tasks including activities related to external audits such as preparing schedules, providing documentation, and answering questions as needed
  • Assists with financial projections actual compared to budget, as needed
• Accounts Payable:
  • Responsible for the completion of processing accounts payable on a bi-weekly basis and any related follow up
  • Reviews and processes invoices, expense reports, petty cash reimbursements and check requests
  • Ensures appropriate forms are submitted and approval signatures are used on all invoices before processing
  • Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid penalties, and to adhere to agreed-upon payment terms/plans
  • Assigns correct vendor numbers and appropriate general ledger codes to all invoices (Expense account, site, department and funding source)
  • Checks past due balances and ensures non-duplication of payments
  • Ensures vendor information (Changes in address, etc.) is accurate and current in the Accounts Payable address book
  • Communicates with vendors and responds to payment status inquiries, maintains relationships with vendors accounts receivable representatives and advises on priority of payments
  • Processes checks run and prepares mailings or initiates online and/or by phone payments
  • Completes monthly reconciliation of accounts payable
  • Prepares annual 1099's
  • Provides documentation and assists with the annual audit
  • Participates in special projects and performs other duties as assigned
• Other Procedures:
  • Maintains accurate records of invoices and prepaids
  • Stores prior year accounts payable files within filing cabinets on/off site

Periodic Duties

• Contributes to Health Center community health activities outside of regular job responsibilities
• Participates in Health Center staff problem solving groups
• Attends and participates in department meetings, etc. as assigned
• Performs other duties as assigned including backup for Payroll

Working Relationships

Inside Health Center: All inclusive.

Outside Health Center: Accountants at other community health centers, etc.

Qualifications

• Bachelor's degree in Accounting required, or five (5) years or more of accounting work experience related to financial statement and department financial statement preparation and financial analysis required
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience with Sage 300 Accounting Software and other accounting systems

Department Information

Department: Finance

Reports to: Chief Financial Officer and/or Senior Accountant

Supervises: None

Works Closely With: Chief Financial Officer, Senior Accountant and Financial Accountant-Payroll