Finance Specialist IV - REPOST

About the role

The Finance Specialist IV will assist in the financial affairs of the Finance Office. Key responsibilities include overseeing vendors and their related payments, managing Accounts Receivable, School Funds, Grants, GAAP Accounting, and Insurance.

Responsibilities

• Process/review financial documents in FSF and verify correct coding based on state, local and federal funding guidelines.
• Complete Vouchers, Purchase Orders, Journal Vouchers and Internal Vouchers in FSF.
• Dispatch Purchase Orders in FSF.
• Make changes/corrections to expenditures via a Journal Voucher.
• Communicate with Financial Secretaries and/or Administration on changes and updates.
• Track and maintain Excel spreadsheets of expenditures for utilities or other expenditures.
• Communicate with Facilities for any unusual changes in utility payments.
• Review and approve credit card disbursements for all cardholders.
• Review and update all new grant appropriations to ensure correct coding.
• Post-Award management for all Federal Awards.
• Stay updated on BAM policies relating to state financial changes.
• Review and analyze expenditures on a monthly basis for clean close-out of Federal funds.
• Review and analyze all documentation and expenditures related to travel to verify per diem charges.
• Respond to walk-in, email and telephone inquiries and resolve related issues.
• Maintain an organized office and protect sensitive/confidential information.
• Access, retrieve and store records according to established file systems.
• Train and provide support for new and existing Finance Secretaries.
• Prepare and analyze budget reports to verify processed documents have been expended out of the correct appropriation.
• Prepare GAAP package.
• Complete Payroll Funding Adjustments (PFAs).
• Coordinate input of new Financial Secretaries in FSF and SFO for training and approvals.
• Review and prepare 1099 reports to the Division of Accounting for calendar year end from SFO internal accounts.
• Complete monthly Grant indirect reports.
• Enter Federal Grants in DSC.
• Review, track and compile Insurance information.
• Handle Cash Receipts for the District and other income matters.
• Afford assistance to other Finance Specialists and department and school Financial Secretaries as needed.
• Perform some Payroll duties if necessary.
• Complete various State Reporting required annually, quarterly, etc.
• Perform other duties as assigned.

Requirements

• Bachelor's Degree in Accounting, Finance, Related field, or above required.
• Experience with Grant Accounting.
• Experience with Payroll.

Qualifications

Below are the qualifications for this position:

• Bachelor's Degree in Accounting, Finance, Related field, or above required.
• Experience with Grant Accounting.
• Experience with Payroll.
• Any equivalent combination of training and experience which provides the combination of knowledge, skills and abilities.

Physical Requirements

• While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word.
• The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies.
• Frequently sitting and/or remaining in a stationary position for long periods of time.
• Erecting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Pre-employment Requirements

• Criminal background check.
• Tuberculosis test.
• Proper identification (Social Security Card and Driver's License).
• Documentation of eligibility for employment in the U.S.A.
• Completion of I-9 form.
• Completion of paperwork for the Delaware Child Protection Registry.

ADA Accommodations Disclosure

The Appoquinimink School District is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship.

Non-Discrimination Disclosure

The Appoquinimink School District is an equal opportunity employer that is committed to diversity, equity, and inclusion in its educational programs, services, and activities for all students and employees.