Finance Purchasing Agent Level 2

GENERAL DUTIES

This class of positions encompasses responsible purchasing of a variety of materials with varying degree of latitude. For independent initiative and judgment and supervisory work of a major subdivision in a large bureau or purchasing organization. There are three assignment levels within this class of positions. All personnel perform related work.

About the role

The Purchasing Office at City Tech welcomes applications for a Finance Purchasing Agent Level 2 position. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY.

Responsibilities

• Handle a high volume of commodities purchasing for the College, including office furniture, office supplies, promotional materials, software, and IT related hardware.
• Manage the procurement of services, including catering and speaker related services, requiring coordination with end users, review of scope requirements, and adherence to applicable procurement methods and compliance standards.
• Conduct complex emergency purchases for essential items, including accessibility furniture and equipment, emergency electrical and HVAC supplies, as well as other urgent contracts that may arise.
• Prepare and review specifications for bids and develop lists of prospective bidders for use with Request for Quotes (RFQ), Request for Proposal (RFP), and Invitation for Bids (IFB).
• Interact with end users to independently assess needs and advise on compliant purchasing methods, resolving complex or non-standard procurement issues.
• Place advertisements with the City Record and New York State Contract Reporter, which includes forwarding bid documents to prospective bidders, and assist in evaluating bid responses.
• Prepare award and renewal letters and related documents for contracts; produce contracts and purchase orders via CUNY’s e-procurement and ERP systems.
• Maintain and audit complete procurement files to ensure compliance with statutory, regulatory, and audit requirements.
• Conduct spend analyses by category and vendor; share ideas, plans, and initiatives for spend optimization.
• Aid the Purchasing Manager with various projects as needed and perform any other purchasing-related activities to support the Procurement department's daily operations.

Requirements

The following knowledge, skills, and abilities are preferred:

• Knowledge of purchasing procedures, New York State Government Contracts, and reporting principles.
• Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Word, Excel, Access, Outlook, Microsoft Teams, Zoom, PeopleSoft, and financial systems.
• Strong attention to detail, and strong evaluation and research skills.
• Strong written, verbal, interpersonal, communication, and presentation skills with the ability to work effectively with diverse stakeholders of various organizational levels.
• Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer-service oriented office.
• Strong organizational skills with the ability to plan, manage a large and varied workload with competing priorities, and consistently meet deadlines.

Qualifications

• High school graduation or its equivalent and four years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, two years of which may have been in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies or equipment;
• A baccalaureate degree, from an accredited college, in marketing , materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance and one (1) year of full-time, paid experience in purchasing a large volume of materials, supplies or equipment;
• A combination of education and/or experience which is equivalent to 1 or 2.

Skills

The following knowledge, skills, and abilities are preferred:

• Knowledge of purchasing procedures, New York State Government Contracts, and reporting principles.
• Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Word, Excel, Access, Outlook, Microsoft Teams, Zoom, PeopleSoft, and financial systems.
• Strong attention to detail, and strong evaluation and research skills.
• Strong written, verbal, interpersonal, communication, and presentation skills with the ability to work effectively with diverse stakeholders of various organizational levels.
• Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer-service oriented office.
• Strong organizational skills with the ability to plan, manage a large and varied workload with competing priorities, and consistently meet deadlines.

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

Pay

New Hire: $61,445* Incumbent: $69,432 This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

Schedule

Hybrid work schedule is available.