Finance Operations Manager

Based at the Heppner CCS Admin Office with the ability to work 3 days from Hermiston. 1 FTE Exempt position (expectation to work 40 hours per week) reporting to the Chief Financial Officer.

About the role

The Finance Operations Manager is responsible for managing the financial health of CCS in order to promote success and growth while maintaining legal financial practices. Duties include financial planning to determine how to pay off liabilities and grow the business, reviewing financial documents to ensure tax-compliance, and collaborating with other departments to achieve monetary goals. This position prepares CCS activity reports, creates financial forecasts, and brainstorms ways to maintain or reduce company costs. The role involves investigating ways to improve profitability, analyzing business opportunities, and maintaining the highest level of integrity and confidentiality at all times.

Supervision

• Supervision Received: This position works under the supervision of the CFO.
• Supervision Exercised: This position supervises Sr. Accountant, Accounts Payable & Accounts Receivable, and Accounting Specialist.

Responsibilities

• Supervise the preparation of quarterly and annual account reconciliations, monitor, and enforce compliance with tax and financial reporting standards, and assist with cash flow forecasting.
• Oversee the operations and development of the organization’s finance departments including creating and reviewing policies, budgeting, recruiting, training, and conducting regular assessments of financial procedures.
• Advise colleagues and executive management on decisions related to the organization’s finances.
• Supervise the documentation of the organization’s financial status and forecasts.
• Mediate between the organization, employees, and stakeholders on financial issues for amicable resolution of differences.
• Create strategic business plans based on the analysis of the organization’s status and financial forecasts.
• Other duties as assigned.

Requirements

• A bachelor’s degree in finance, accounting, business administration, or a related field with at least 5 years of broad financial experience; OR an associate degree in a related field with 7+ years of broad financial experience; OR a minimum of 9 years of broad financial experience in lieu of a degree.
• Two years of supervisory experience is required; preference given to candidates with experience working for or in partnership with nonprofit organizations.
• Understanding of accounting concepts, financial reporting standards, and best practices.
• Proficiency in Excel and Word required.
• Experience with accounting software, statistical analysis tools, and other industry-specific prediction applications.
• Professional finance/accounting certification preferred.

Skills

• Knowledge of financial analysis and strategy.
• Excellent verbal and written communication and presentation skills.
• In-depth knowledge of financial reporting standards, tax regulations, and industry legislation.
• Analytical skills and attention to detail.
• Strong interpersonal skills.
• Ability to handle highly confidential information while adhering to rules and laws pertaining to client and agency confidentiality.
• Good spelling and mathematical skills.
• Strong organizational and time management skills.
• In-depth knowledge of standard office equipment.
• Ability to communicate effectively in both written and oral formats, including presenting and exchanging information internally and externally.

Benefits

• Health, dental, and vision insurance.
• 6% initial 401K match.
• Paid vacation tiers ranging from accrual of 1 day to 4 days per month (annual rollover cap of 220 hours; additional hours can be paid out at the end of the fiscal year).
• 9 paid holidays, plus a community service day.
• Floating holiday and 2 mental health days provided after 1 year.
• Workplace flexibility schedule options available after 1 year (work from home hours vary by position and schedule).
• Exempt employees receive additional admin leave.
• Employee Assistance, Wellness Benefits, Dependent Care, and Long-Term Disability Insurance.

Pay

Pay Grade: B16 ($109,800 - $166,800 annually, depending on experience). $5,500 hiring bonus with a 2-year commitment (staggered-taxed payout).

Schedule

Full-time exempt position with an expectation to work 40 hours per week. Ability to work 3 days remotely from Hermiston.

Additional Requirements

• Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.
• Must pass a monthly check against the OIG and GSA exclusion lists, as well as other federal and state agency lists.
• Pre-hire drug screen required.
• Must hold a valid driver’s license as well as personal auto insurance for privately owned vehicles used for CCS business (e.g., client service purposes, travel between offices, meetings, and trainings). Proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in property damage is required and must be maintained for the duration of employment.

Physical Demands

• Regularly required to use office automation including computer and phone systems that require fine manipulation, grasping, typing, and reaching.
• Regularly required to sit; talk and hear; use hands and fingers to handle or feel.
• Occasionally required to stand; walk; reach with hands and arms; stoop; kneel and/or squat.
• May occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required include close vision, peripheral vision, distance vision, and the ability to adjust focus.

Work Environment

Work is performed in an office environment with a usually moderate noise level, but occasionally may be exposed to loud noise such as raised voice levels and alarms. This position may be exposed to everyday risks or discomforts requiring normal safety precautions typical of an office setting (e.g., moving mechanical parts, airborne particles, electrical shock).