Finance Operations Analyst

About the Role

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan, and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion. The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

Responsibilities

• Supports finance operations by ensuring Accounts Payable and Travel & Expense data, invoices, payments, and vendor accounts are processed accurately, timely, and in compliance with company policies and internal controls.
• Combines transactional support with data and process analysis, reporting, trend identification, process improvement, and collaboration with finance and business stakeholders to promote operational efficiency and informed decision-making.
• May be required to perform other duties as assigned.
• May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Required Qualifications

Knowledge of:

• BI and analytics.
• Computer information programs such as word processing, database, and spreadsheets.
• Accounts payable process, internal controls, and GAAP basics.
• Developing operating policies and procedures.
• Corporate card reconciliation and audit procedures.

Skills:

• Strong interpersonal communication skills, both verbal and written.
• Sound judgment, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
• Analytical and problem-solving skills.
• Experience with PeopleSoft or other major ERP applications (e.g., Oracle, Lawson, Great Plains, SAP).
• SQL skills and understanding.

Ability to:

• Communicate effectively and accurately.
• Be detail-oriented in auditing payments, including reconciling and checking the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
• Proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
• Compose clear communications regarding complex situations.
• Multi-task with a high level of accuracy.
• Work independently and as part of a team, cross-functionally.
• Work effectively with a wide range of constituencies.

Minimum Qualifications

• Experience in one or more of the following fields: Accounting, Finance, or Business.
• Experience processing invoices for payment by matching the invoice to a Purchase Order and Receiving report (3-way match) and identifying and resolving any discrepancies/exceptions.
• Experience developing and maintaining dashboards and/or metrics.
• Experience with process improvement methodologies (Lean, Six Sigma).
• Experience analyzing Travel & Expense reports for accuracy and policy compliance.
• Experience with Microsoft Outlook, Word, and Excel.
• Experience with ERP/AP systems (e.g., SAP, Oracle, NetSuite, Workday).

Additional Considerations

• Experience with state disbursement policies and procedures as stated in the Commonwealth Accounting Policies and Procedures (CAPP) Manual.
• Higher education and/or government experience.
• Experience with eVA.
• Experience with AP and/or Travel & Expense automation tools (e.g., Coupa, Tipalti, Bill.com, Concur, ChromeRiver).
• Experience supporting compliance or audit processes.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, macros).
• SQL and/or Power BI experience.

Location: Botetourt, VA (Hybrid telework available)

Hiring Range: $65,000 - $70,000

Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Telework Options: Available (subject to change based on business needs)