Finance Operations Analyst
VCCS Shared Services Center · Daleville, VA · 3 wk ago
HybridFull-time
We need to output HTML fragment with sections: About the role (Purpose of Position), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Must not include Job ID etc. Must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. Also remove "Special Instructions to Applicants", "Additional Information", "Hybrid telework available! Sponsorship will not be offered for this position." Actually "Hybrid telework available!" is a benefit? It's a work arrangement, could be considered Benefits or maybe Schedule? It's not pay or schedule exactly. It could be a benefit (telework). We'll include under Benefits maybe. "Sponsorship will not be offered" is not a benefit; it's a restriction; maybe we can drop as boilerplate? It's not EEO but it's a condition; maybe we can include under Additional Information? The instruction says remove application instructions. Hybrid telework is not an instruction; it's a condition of work. Could be considered a benefit. We'll include a Benefits section with "Hybrid telework available". Also maybe "Additional Considerations" includes extra qualifications; we can fold into Qualifications or Requirements. We need to preserve all substantive info.
Let's parse content:
Purpose of Position: paragraph about supporting finance operations, ensuring AP and T&E data processed accurately, timely, compliance, transactional support, data/process analysis, reporting, trend identification, process improvement, collaboration.
Required KSA’s: Knowledge of: list items. Skills: list. Ability to: list.
Minimum Qualifications: bullet list.
Additional Considerations: bullet list.
Additional Information: Hybrid telework available! Sponsorship will not be offered for this position.
Special Instructions to Applicants: about disability certificate, veterans, etc. This is application instructions/EEO; we should remove.
Also there is EEO boilerplate at end: "The Virginia Community College System, an EOE employer..." etc. Remove.
Thus we need sections:
- About the role (Purpose of Position)
- Responsibilities? Not explicitly listed but purpose includes responsibilities. Could treat purpose as About the role. Responsibilities maybe not separate; we could combine purpose into About the role and not create Responsibilities if no distinct list. But we could extract responsibilities from purpose: ensuring AP and T&E data processed accurately, timely, compliance; transactional support; data and process analysis; reporting; trend identification; process improvement; collaboration. That's substantive. Could make a Responsibilities section with those bullet points.
- Requirements: maybe the Required KSA’s (knowledge, skills, abilities). Could be Requirements.
- Qualifications: Minimum Qualifications.
- Skills: Already covered in Required KSA’s; but we could separate Skills section from Required KSA’s? The instruction says use headings for sections like Skills. We have knowledge, skills, ability. Could split: Knowledge under Requirements? Or we could have Requirements (knowledge) and Skills separate. But we need to avoid thin sections. Perhaps combine knowledge, skills, abilities into a Requirements section with subbullets? But we must use
- for any list. Could have a single Requirements section with nested lists? Simpler: have sections: About the role (purpose), Responsibilities (derived), Requirements (knowledge + skills + abilities), Qualifications (minimum qualifications + additional considerations). Benefits (hybrid telework). No Pay or Schedule as not specified.
We must not create sections with filler like "not specified". So omit Pay and Schedule.
Now we need to preserve all substantive information. Let's extract lists.
Purpose of Position paragraph: "This role supports finance operations by ensuring Accounts Payable and Travel & Expense data, invoices, payments, and vendor accounts are processed accurately, timely, and in compliance with company policies and internal controls. It combines transactional support with data and process analysis, reporting, trend identification, process improvement, and collaboration with finance and business stakeholders to promote operational efficiency and informed decision-making."
We'll put that in
under About the role. Responsibilities: we can bulletize the actions: ensuring AP and T&E data, invoices, payments, vendor accounts processed accurately, timely, compliance; transactional support; data and process analysis; reporting; trend identification; process improvement; collaboration with finance and business stakeholders to promote operational efficiency and informed decision-making. We'll make
- each.
Requirements: Knowledge of: list items.
- Knowledge and experience of BI and analytics.
- Knowledge of computer information programs such as word processing, database, and spreadsheets.
- Knowledge and experience of the accounts payable process, internal controls, and GAAP basics.
- Knowledge and experience developing operating policies and procedures.
- Knowledge and experience of corporate card reconciliation and audit procedures.
Skills: list:
- Strong interpersonal communication skills, both verbal and written.
- Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
- Analytical and problem-solving skills.
- PeopleSoft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).
- SQL skills and understanding.
Ability to: list:
- Communicate effectively and accurately.
- Be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
- Proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
- Compose clear communications regarding complex situations.
- Multi-task with a high level of accuracy.
- Work independently and as part of a team, cross-functionally.
- Work effectively with a wide range of constituencies.
We could combine knowledge, skills, abilities into one Requirements section with subheadings? But we cannot add extra headings beyond the allowed ones? The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but we should stick to those. Could we have multiple sections like Requirements and Skills? Yes, we can have both. But we already have knowledge list; we could put knowledge under Requirements, skills under Skills, abilities maybe also under Requirements or Skills? Might be redundant. Better to have Requirements (knowledge), Skills (skills), Abilities maybe under Requirements as well? But we have limited headings; we could put abilities under Requirements as well, but then we lose Skills heading. However we have a Skills heading available; we can use it for the skills list. For abilities, we could incorporate into Requirements or Skills? The abilities are more like "Ability to:" which are also skills. Could merge abilities into Skills section. But we must preserve all info; we can combine knowledge and abilities under Requirements, and skills under Skills. Let's decide: Section Requirements: Knowledge and Ability lists combined. Section Skills: Skills list. But the abilities list includes many items; we should keep them. Thus:
Requirements
- Knowledge and experience of BI and analytics.
- Knowledge of computer information programs such as word processing, database, and spreadsheets.
- Knowledge and experience of the accounts payable process, internal controls, and GAAP basics.
- Knowledge and experience developing operating policies and procedures.
- Knowledge and experience of corporate card reconciliation and audit procedures.
- Ability to communicate effectively and accurately.
- Ability to be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
- Ability to proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
- Ability to compose clear communications regarding complex situations.
- Ability to multi-task with a high level of accuracy.
- Ability to work independently and as part of a team, cross-functionally.
- Ability to work effectively with a wide range of constituencies.
Skills
- Strong interpersonal communication skills, both verbal and written.
- Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
- Analytical and problem-solving skills.
- PeopleSoft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).
- SQL skills and understanding.
Hybrid telework available. Sponsorship will not be offered for this position.
Now we need to ensure we didn't include any EEO/legal boilerplate. We removed the long EEO paragraph at end. Now output HTML fragment: start withAbout the role
...
thenResponsibilities
- ...
- each.
Requirements: Knowledge of: list items.
- Knowledge and experience of BI and analytics.
- Knowledge of computer information programs such as word processing, database, and spreadsheets.
- Knowledge and experience of the accounts payable process, internal controls, and GAAP basics.
- Knowledge and experience developing operating policies and procedures.
- Knowledge and experience of corporate card reconciliation and audit procedures.
Skills: list:
- Strong interpersonal communication skills, both verbal and written.
- Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
- Analytical and problem-solving skills.
- PeopleSoft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).
- SQL skills and understanding.
Ability to: list:
- Communicate effectively and accurately.
- Be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
- Proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
- Compose clear communications regarding complex situations.
- Multi-task with a high level of accuracy.
- Work independently and as part of a team, cross-functionally.
- Work effectively with a wide range of constituencies.
We could combine knowledge, skills, abilities into one Requirements section with subheadings? But we cannot add extra headings beyond the allowed ones? The instruction says use