Finance Office Secretary

Classification: Full-Time / Non-Exempt
Grade: 3

About the Role

Under general supervision of the Director of Finance, performs various administrative duties for the finance department; performs additional duties as assigned.

Responsibilities

• Process accounts receivable and completed accounts payable checks for the City, and accounts payable function for the Pool and Library.
• Assist Water Billing Clerk with processing service orders, computing water and sewer billings based on meter reading, preparing notices for delinquent accounts, problem meters, and accepting payment for water bills.
• Process and import daily online payments into utility billing software and reconcile utility bill deposit listing to deposit slips.
• Receive, verify, and record City department deposit envelopes in receipt book.
• Prepare and send business license renewals for Tobacco, Liquor, Special Events, and Gaming Terminals.
• Prepare and analyze utility billing reports as needed.
• Assist the Finance Director with various reporting and special projects.
• Analyze all water billings, service orders, and meter reading reports.
• Answer department telephone and assist with billing concerns.
• Field requests and concerns for garbage, recycle, and yard waste carts.
• Operate various office equipment including personal computer, fax machine, telephone, and copy machine.
• Type, copy, collate, and fax reports and other written correspondence for the department.
• Perform other duties as assigned.

Requirements

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Qualifications

• Equivalent of a High School Diploma.
• Three (3) years of experience in clerical work.
• Valid Driver's License.

Skills

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge Of

• Operating Microsoft Windows-based desktop computer and software programs including Word, Excel, and the City's Enterprise Resource Planning (ERP) software.
• Record keeping and file maintenance.
• City ordinances, procedures, and regulations.
• Office procedures.

Ability To

• Use business arithmetic and English effectively.
• Make mathematical computations rapidly and accurately.
• Use and operate basic office equipment efficiently.
• Use a personal computer and understand all software to perform duties.
• Effectively communicate with those contacted throughout the workday.
• Maintain effective working relationships with other departments, agencies, employees, supervisors, and the public.
• Type 50 words per minute (preferred).

Skill In

• Effective oral and written communication.
• Dealing with confidential material.

Working Conditions

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment

Work is performed primarily in a standard office setting with some travel to different sites and locations.

Physical

Frequent need to sit, talk or hear, use hands to finger, and perform other similar actions during the course of the workday. Some need to walk around or stand, such as when greeting visitors.

Pay

$32.19 - $33.99 per hour

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• Deferred Compensation Plans
• Competitive Salary
• Direct Deposit
• Paid Time Off
• Vacation
• Personal Days
• Sick Time
• Holiday Pay
• Illinois Municipal Retirement Fund (IMRF) Pension Plan
• Wellness Plan Participation to Save Money on Health Premiums
• Fitness Center Access