Finance / Office Manager
Tolomatic, Inc. · Hamel, MN · 3 wk ago
On-siteFinance$80k–$100k/yrFull-time
We need to output HTML fragment with sections: headings for sections present: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real specific content. The posting includes: Role Overview (could be About the role). Key Responsibilities. What You Bring (includes degree, experience, language, skills, etc.) Benefits & Well-Being (benefits). Compensation (Pay). No explicit Schedule section (though hybrid setting mentioned, but schedule not specified). We should not create Schedule if not specific. Also we may have Qualifications separate? The "What You Bring" includes degree, experience, language, skills, etc. Could split into Requirements (experience, degree) and Skills (Microsoft Office, ERP, etc.) but we can keep as one section Requirements or Qualifications. The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to decide which headings to use based on content. We have About the role (Role Overview). Responsibilities (Key Responsibilities). Requirements (degree, experience, language fluency). Skills (Microsoft Office, ERP, CRM, accuracy, discretion, hybrid willingness, travel). Benefits (Benefits & Well-Being). Pay (Compensation). No Schedule.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate: EEO, Powered by JazzHR etc.
We must preserve all substantive information. So we need to include details from each section.
Let's extract content:
About the role / Role Overview:
"The Finance / Office Manager provides full finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic's Medina, Minnesota headquarters. This role partners closely with the small, close-knit team in Rüsselsheim am Main, Germany, to keep the European business running effectively. The position manages day-to-day accounting, reporting, order and sales administration, logistics, payroll support, compliance, and general office coordination. It also works with Tolomatic corporate teams, customers, suppliers, tax advisors, auditors, public authorities, and external service providers. This is a full-time, permanent role reporting to the CFO and requiring daily remote collaboration across time zones."
Key Responsibilities (list):
- Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting
- Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution
- Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers
- Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting
- Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics
- Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies
- Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office
- Collaborate with Tolomatic corporate teams and support special projects
What You Bring (requirements/skills):
- Degree in Accounting, Finance, or Business Administration, or an equivalent commercial qualification such as Industriekaufmann/-frau or Bilanzbuchhalter/-in
- At least three years of relevant accounting experience
- Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team
- Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems
- Accuracy with numbers and details, with the ability to work independently, set priorities, and take initiative
- Discretion with confidential information and confidence communicating with customers and colleagues
- Ability and willingness to work in a hybrid setting and coordinate with colleagues in Germany across the time-zone overlap
- Willingness to travel internationally on an occasional basis, including to the Rüsselsheim facility
- Preferred: Experience with DATEV or comparable German bookkeeping or tax software, HGB reporting, an international group, or customs processes
Benefits & Well-Being:
- Health & Wellness: Medical & dental coverage for you and your family; Company-paid life insurance; Short- and long-term disability protection
- Financial Well-Being: 401(k) with company contribution; Profit sharing: when Tolomatic does well, you share in it; Tuition reimbursement toward degrees and certifications
- Work & Life: Paid time off that grows with your tenure; Flexible scheduling
- Beyond the Job: We give back: paid volunteer time and company-sponsored opportunities let our team support the causes they care about, on the clock; We invest in the next generation: our annual Science, Technology, Engineering & Math (STEM) Day brings employees' children on-site to see what their parents build; We build responsibly: sustainability is part of how we operate. We plant trees for every actuator sold, and we recycle tens of thousands of pounds of aluminum, steel, and cardboard each year; We make room for connection: company gatherings and other activities to bring the team together beyond day-to-day work
Compensation: $80,000-$100,000/year
We also have "Why Join Tolomatic?" and "About Tolomatic" sections. Those are substantive but not in the prescribed heading list. Should we include them? The instruction: "Use
for sections present: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real specific content. The posting includes: Role Overview (could be About the role). Key Responsibilities. What You Bring (includes degree, experience, language, skills, etc.) Benefits & Well-Being (benefits). Compensation (Pay). No explicit Schedule section (though hybrid setting mentioned, but schedule not specified). We should not create Schedule if not specific. Also we may have Qualifications separate? The "What You Bring" includes degree, experience, language, skills, etc. Could split into Requirements (experience, degree) and Skills (Microsoft Office, ERP, etc.) but we can keep as one section Requirements or Qualifications. The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to decide which headings to use based on content. We have About the role (Role Overview). Responsibilities (Key Responsibilities). Requirements (degree, experience, language fluency). Skills (Microsoft Office, ERP, CRM, accuracy, discretion, hybrid willingness, travel). Benefits (Benefits & Well-Being). Pay (Compensation). No Schedule.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate: EEO, Powered by JazzHR etc.
We must preserve all substantive information. So we need to include details from each section.
Let's extract content:
About the role / Role Overview:
"The Finance / Office Manager provides full finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic's Medina, Minnesota headquarters. This role partners closely with the small, close-knit team in Rüsselsheim am Main, Germany, to keep the European business running effectively. The position manages day-to-day accounting, reporting, order and sales administration, logistics, payroll support, compliance, and general office coordination. It also works with Tolomatic corporate teams, customers, suppliers, tax advisors, auditors, public authorities, and external service providers. This is a full-time, permanent role reporting to the CFO and requiring daily remote collaboration across time zones."
Key Responsibilities (list):
- Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting
- Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution
- Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers
- Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting
- Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics
- Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies
- Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office
- Collaborate with Tolomatic corporate teams and support special projects
What You Bring (requirements/skills):
- Degree in Accounting, Finance, or Business Administration, or an equivalent commercial qualification such as Industriekaufmann/-frau or Bilanzbuchhalter/-in
- At least three years of relevant accounting experience
- Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team
- Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems
- Accuracy with numbers and details, with the ability to work independently, set priorities, and take initiative
- Discretion with confidential information and confidence communicating with customers and colleagues
- Ability and willingness to work in a hybrid setting and coordinate with colleagues in Germany across the time-zone overlap
- Willingness to travel internationally on an occasional basis, including to the Rüsselsheim facility
- Preferred: Experience with DATEV or comparable German bookkeeping or tax software, HGB reporting, an international group, or customs processes
Benefits & Well-Being:
- Health & Wellness: Medical & dental coverage for you and your family; Company-paid life insurance; Short- and long-term disability protection
- Financial Well-Being: 401(k) with company contribution; Profit sharing: when Tolomatic does well, you share in it; Tuition reimbursement toward degrees and certifications
- Work & Life: Paid time off that grows with your tenure; Flexible scheduling
- Beyond the Job: We give back: paid volunteer time and company-sponsored opportunities let our team support the causes they care about, on the clock; We invest in the next generation: our annual Science, Technology, Engineering & Math (STEM) Day brings employees' children on-site to see what their parents build; We build responsibly: sustainability is part of how we operate. We plant trees for every actuator sold, and we recycle tens of thousands of pounds of aluminum, steel, and cardboard each year; We make room for connection: company gatherings and other activities to bring the team together beyond day-to-day work
Compensation: $80,000-$100,000/year
We also have "Why Join Tolomatic?" and "About Tolomatic" sections. Those are substantive but not in the prescribed heading list. Should we include them? The instruction: "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests we can use those headings but not limited to them? It says use those for section headings (e.g...). It doesn't forbid other headings, but likely we should stick to those. However "Why Join Tolomatic?" and "About Tolomatic" are substantive; we could incorporate them into About the role or maybe as separate sections but not in list. The instruction: "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". It doesn't restrict to only those headings; they are examples. So we could add headings like "Why Join Tolomatic?" and "About Tolomatic". But the examples given are typical sections; we could still use them. However to be safe, we could incorporate that content into About the role or maybe as separate sections with headings like "Why Join Tolomatic?" and "About Tolomatic". The instruction didn't forbid other headings; it just gave examples. I'd include them as separate sections to preserve all substantive info.
But we must not repeat job title as heading. That's fine.
We must not put Job ID etc.
We must remove boilerplate: EEO, Powered by JazzHR.
We must not include navigation/legal etc.
Thus final HTML will have sections:
About the role
with paragraph(s) from Role Overview.
Responsibilities
with - each responsibility.
Requirements
maybe combine degree, experience, language fluency.
Skills
maybe combine Microsoft Office, ERP, CRM, accuracy, discretion, hybrid willingness, travel willingness, preferred DATEV etc.
But we could also have Qualifications heading for degree/experience/language, and Skills for technical/soft skills. Let's do that.
Thus:
Qualifications
with - degree,
- experience,
- language fluency.
Skills
with - Microsoft Office, ERP, CRM;
- accuracy, independent work, prioritization, initiative;
- discretion, communication confidence;
- hybrid willingness, time-zone coordination;
- occasional international travel;
- Preferred: experience with DATEV, HGB reporting, international group, customs.
Benefits
with - Health & Wellness: ...;
- Financial Well-Being: ...;
- Work & Life: ...;
- Beyond the Job: ...
Pay
with $80,000-$100,000/year
Why Join Tolomatic?
with - each bullet.
About Tolomatic
with paragraph(s) from About Tolomatic.
We must not include Schedule.
Check that we didn't include any placeholder like "commensurate with experience". All content is specific.
Now produce HTML fragment only.
Let's craft.
Be careful to escape any HTML special characters? Not needed.
We'll output:
About the role
The Finance / Office Manager provides full finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic's Medina, Minnesota headquarters. This role partners closely with the small, close-knit team in Rüsselsheim am Main, Germany, to keep the European business running effectively. The position manages day-to-day accounting, reporting, order and sales administration, logistics, payroll support, compliance, and general office coordination. It also works with Tolomatic corporate teams, customers, suppliers, tax advisors, auditors, public authorities, and external service providers. This is a full-time, permanent role reporting to the CFO and requiring daily remote collaboration across time zones.
Responsibilities
- Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting
- Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution
- Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers
- Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting
- Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics
- Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies
- Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office
- Collaborate with Tolomatic corporate teams and support special projects
Qualifications
- Degree in Accounting, Finance, or Business Administration, or an equivalent commercial qualification such as Industriekaufmann/-frau or Bilanzbuchhalter/-in
- At least three years of relevant accounting experience
- Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team
Skills
- Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems
- Accuracy with numbers and details, with the ability to work independently, set priorities, and take initiative
- Discretion with confidential information and confidence communicating with customers and colleagues
- Ability and willingness to work in a hybrid setting and coordinate with colleagues in Germany across the time-zone overlap
- Willingness to travel internationally on an occasional basis, including to the Rüsselsheim facility
- Preferred: Experience with DATEV or comparable German bookkeeping or tax software, HGB reporting, an international group, or customs processes
Benefits
- Health & Wellness: Medical & dental coverage for you and your
About the role
with paragraph(s) from Role Overview.Responsibilities
with- each responsibility.
Requirements
maybe combine degree, experience, language fluency.Skills
maybe combine Microsoft Office, ERP, CRM, accuracy, discretion, hybrid willingness, travel willingness, preferred DATEV etc. But we could also have Qualifications heading for degree/experience/language, and Skills for technical/soft skills. Let's do that. Thus:Qualifications
with- degree,
- experience,
- language fluency.
Skills
with- Microsoft Office, ERP, CRM;
- accuracy, independent work, prioritization, initiative;
- discretion, communication confidence;
- hybrid willingness, time-zone coordination;
- occasional international travel;
- Preferred: experience with DATEV, HGB reporting, international group, customs.
Benefits
with- Health & Wellness: ...;
- Financial Well-Being: ...;
- Work & Life: ...;
- Beyond the Job: ...
Pay
with$80,000-$100,000/year
Why Join Tolomatic?
with- each bullet.
About Tolomatic
with paragraph(s) from About Tolomatic. We must not include Schedule. Check that we didn't include any placeholder like "commensurate with experience". All content is specific. Now produce HTML fragment only. Let's craft. Be careful to escape any HTML special characters? Not needed. We'll output:About the role
The Finance / Office Manager provides full finance, commercial, administrative, and office-management support for Tolomatic Europe GmbH while working from Tolomatic's Medina, Minnesota headquarters. This role partners closely with the small, close-knit team in Rüsselsheim am Main, Germany, to keep the European business running effectively. The position manages day-to-day accounting, reporting, order and sales administration, logistics, payroll support, compliance, and general office coordination. It also works with Tolomatic corporate teams, customers, suppliers, tax advisors, auditors, public authorities, and external service providers. This is a full-time, permanent role reporting to the CFO and requiring daily remote collaboration across time zones.
Responsibilities
- Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting
- Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution
- Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers
- Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting
- Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics
- Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies
- Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office
- Collaborate with Tolomatic corporate teams and support special projects
Qualifications
- Degree in Accounting, Finance, or Business Administration, or an equivalent commercial qualification such as Industriekaufmann/-frau or Bilanzbuchhalter/-in
- At least three years of relevant accounting experience
- Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team
Skills
- Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems
- Accuracy with numbers and details, with the ability to work independently, set priorities, and take initiative
- Discretion with confidential information and confidence communicating with customers and colleagues
- Ability and willingness to work in a hybrid setting and coordinate with colleagues in Germany across the time-zone overlap
- Willingness to travel internationally on an occasional basis, including to the Rüsselsheim facility
- Preferred: Experience with DATEV or comparable German bookkeeping or tax software, HGB reporting, an international group, or customs processes
Benefits
- Health & Wellness: Medical & dental coverage for you and your
- each bullet.