Finance Manager

Job Responsibilities

• Cash Management, Accounts Payable & Treasury
• Processes vendor invoices and records payments
• Prepares and posts receipts, deposits, invoices, refunds, and other standard bookkeeping transactions
• Reviews and processes employee expense reimbursements
• Executes monthly credit card processing, including coding, approval, reconciliation, and importing transactions into the ERP system
• Oversees daily cash management, including monitoring balances and maintaining short-term cash forecasts and monitoring daily cash position
• Billing & Accounts Receivable
• Affords assistance with time-and-material billing, recurring maintenance billing, and billing for modernization, construction, and large repair projects
• Reviews revenue postings for accuracy
• Performs analysis of customer accounts
• Manages collection activities
• Financial Reporting & General Accounting
• Reconciles general ledger accounts
• Performs bank reconciliations
• Reviews expense coding, including job and material allocations
• Prepares and posts standard journal entries
• Captures and executes month-end close procedures and completes the month-end closing checklist
• Develops and prepares financial and operational reports using company systems
• Analyzes financial results and identifies trends or variances to support division leadership decision-making
• Prepares and files sales tax returns
• Payroll Administration
• New Hire & Employee Changes
• Manages payroll-related onboarding, including tax withholding forms, direct deposit setup, and benefits enrollment
• Payroll Processing
• Processes weekly payroll for union and non-union employees
• Processes weekly union 401(k) contributions
• Maintains union vacation and benefit tracking
• Processes monthly union benefit payments
• Records payroll journal entries in the ERP system
• Human Resources & Employee Administration
• Coordinates employee onboarding logistics, including vehicles, fuel cards, phones, email accounts, and other required equipment and system access
• Maintains employee personnel documentation
• Coordinates employee onboarding and offboarding activities
• Fleet Administration
• Administers fleet vehicle platform on the administrative side
• Processes fleet-related payments

Qualifications

• 5+ years of progressive accounting, bookkeeping, or finance experience, including experience working within an ERP system
• A Bachelor's degree in Accounting, Finance, or a similar field

Desired Skills

• A highly organized approach with the ability to manage multiple priorities and deadlines simultaneously
• A strong understanding of accounting principles and internal controls
• Advanced Microsoft Office skills (especially Microsoft Excel), with an ability to become familiar with company-specific programs and software
• Strong verbal and written communications skills, especially with customers
• A positive, can do attitude with exceptional interpersonal skills
• The ability to work well under pressure and meet all deadlines
• Able to work well in a team environment and with upper management

Compensation and Benefits

• Salary commensurate with qualifications
• Medical, dental, vision, LTD, and life insurance
• Paid time off
• 401(k) plan with employer matching contribution

About the Role

• This is a hybrid flexibility role after training and demonstrated proficiency
• Serves as the financial and administrative leader for the division, overseeing the day-to-day accounting, financial, payroll, cash management, and administrative processes that support the division's operations
• Resides in the Tri-County area in Southeast Florida (Palm Beach County, Broward County, or Miami-Dade County)
• Reports to one of the Metro Elevator offices