Finance Manager

Responsibilities

• Oversee all financial management activities related to government and private grants and contracts, ensuring compliance with funder requirements, Uniform Guidance, and organizational policies.
  • Review and approve proposal budgets, contract budgets, grant modifications, and budget realignments prior to submission to funders.
  • Partner with Development, Program Leadership, and Executive Leadership in preparing grant application budgets and financial forecasts.
  • Monitor grant expenditures against approved budgets and identify potential over-spending, under-spending, or compliance risks.
  • Develop financial projections for grants and contracts and communicate budget concerns and recommendations to management.
  • Maintain comprehensive knowledge of government grant regulations, reimbursement methodologies, indirect cost allocations, and allowable cost principles.
• Understand insurance requirements and obtain and distribute insurance certificates. Ensure all insurance requirements are met and maintained throughout the contract lifecycle.
  • Serve as the finance lead for all funder monitoring reviews, site visits, compliance examinations, desk audits, and fiscal assessments conducted by government and private funders.
  • Care for cross-functional preparation efforts, establish monitoring timelines, oversee the collection and validation of supporting documentation, and ensure organizational readiness for all fiscal compliance reviews.
  • Develop and maintain monitoring readiness tools, compliance checklists, and standard operating procedures to support successful outcomes during funder reviews and audits.
  • Lead organization-wide education and training efforts related to grant and contract requirements by partnering with Development, Program, and Operational leadership teams to ensure a clear understanding of funding terms and conditions, allowable and unallowable costs, match requirements, performance obligations, reporting deadlines, revenue restrictions, and compliance risks associated with government and private funding sources.
• Billing and Revenue Management
  • Oversee the preparation, review, and submission of all government and private funder invoices prepared by Finance & Grants staff.
  • Review supporting documentation for billing submissions to ensure accuracy, completeness, and compliance with contract requirements.
  • Collaborate with program and accounting staff to resolve billing discrepancies, questioned costs, and reimbursement issues.
  • Monitor accounts receivable aging related to grants and contracts and assist with collections as necessary.
  • Ensure all billings are submitted timely and maximize revenue recovery opportunities.
• Financial Analysis and Reporting
  • Analyze monthly grant spending trends, budget-to-actual results, and key financial drivers across government and private grants.
  • Partner with the Accounting Manager during month-end close processes to provide grant-related financial analysis and supporting schedules.
  • Prepare variance analyses, spending forecasts, and financial narratives to support monthly financial statements and management reporting.
  • Aid in preparing financial statement footnotes and other disclosures related to grants, contracts, restricted funding, and program operations.
  • Identify emerging financial risks, operational trends, and opportunities for improved financial performance and communicate findings to leadership.
  • Aid the Director of Finance & Accounting with budgeting, forecasting, KPI reporting, and board presentation materials.
• Accounting and Month-End Close Support
  • Review and approve grant-related journal entries, accruals, allocations, and other adjusting entries for accuracy and compliance.
  • Aid with monthly and year-end close activities related to grant accounting and revenue recognition.
  • Review grant reconciliations and ensure consistency between subledgers, billing schedules, budget tracking reports, and the general ledger.
  • Aid in the preparation of audit schedules and grant-related workpapers for annual financial audits, Single Audit, Yellow Book Audit, and funder monitoring visits.
  • Aid with implementation and maintenance of financial controls related to grants and contracts.
• Leadership and Team Management
  • Hire, supervise, train, mentor, and evaluate Finance & Grants team members.
  • Establish departmental performance expectations and ensure accountability for quality and timely work product.
  • Develop and enhance grant finance processes, reporting tools, and internal controls.
  • Promote collaboration between Finance, Accounting, Development, and Program teams.

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field required.
• Master's Degree in Accounting, Finance, Public Administration, or related field preferred.
• CPA, CGMA, MBA, or similar professional credential preferred.
• Minimum 3-5 years of experience serving in a Finance Manager or equivalent leadership capacity within a nonprofit organization.
• Minimum 7 years of progressive experience in nonprofit finance, grants management, budgeting, financial planning, and reporting.
• Significant experience managing government grants and contracts, including federal, state, county, and city funding sources.
• Demonstrated experience with OMB 200 Uniform Guidance.
• Experience preparing and reviewing grant budgets, funder invoices, and financial reports.
• Experience supervising professional finance staff.
• Strong understanding of nonprofit accounting principles and GAAP.
• Advanced Excel and financial modeling skills.
• Experience with ERP accounting systems (Sage Intacct preferred).
• Excellent verbal, written, analytical, and interpersonal communication skills.
• Strong organizational and project management skills.
• Self-starter with the ability to work independently and manage multiple priorities.
• Demonstrated commitment to diversity, equity, inclusion, and cultural humility.
• Must be a CA resident and live no more than 80 miles from DWC; must be available for in-person meetings at DWC.
• Must provide documentation of a negative TB test result within the last twelve months, on first day of hire.