Finance Manager

About the role

The Finance Manager will lead the finance department and supervise the Finance & Accounting Officers. They will partner closely with the bookkeeper, HR Payroll Specialist, and Grant Writer to ensure strong financial systems and help raise the funding needed to launch the Wellness Center programs.

Responsibilities

• Supervise Finance & Accounting Officers, delegating tasks, reviewing work, and providing coaching.
• Maintain and improve internal controls, accounting procedures, and financial workflows.
• Care for accurate data entry and ledger maintenance in Wave.
• Ensure transactions are categorized correctly (donations, grants, revenue, expenses).
• Maintain digital financial documentation and organized archives.
• Lead development of annual organizational budgets.
• Create program-specific budgets for Wellness Programs, Workshops, Retreats, and Grants.
• Perform monthly variance tracking and analysis.
• Partner with the Grant Writer to prepare budgets, financial attachments, and narratives.
• Track restricted vs. unrestricted funding and ensure grant compliance.
• Prepare financial reports for grantors, partners, and institutional funders.
• Prepare monthly financial reports for the CEO, Programs Director, and Board.
• Create dashboards/tracking tools for revenue, fundraising, grants, and expenses.
• Aid in quarterly and annual reporting for compliance and strategic planning.
• Support annual audit preparation and liaise with external auditors.
• Ensure adherence to GAAP and nonprofit accounting standards.
• Maintain compliance with federal, state, and local nonprofit regulations.
• Collaborate with the Bookkeeper (Waveapps.com): Monthly reconciliation, chart-of-accounts management, and reporting.
• Collaborate with the HR Payroll Specialist: Employee/contractor payroll allocation, payroll reporting, and compliance.
• Collaborate with the Grant Writer: Budget creation, data tracking, funder reporting, and revenue strategy.
• Collaborate with the Executive Team: Support fundraising, donor stewardship, community engagement, and event budgeting.
• Types 35+ WPM
• Excellent oral, text and written skills
• Preparation of documentation and reports for the Finance Team
• Organizing financial files, resources, and statements
• Implementing the Finance Team’s budget items according to the Annual Work Plan
• Assisting in the planning and overseeing significant financial events
• Collaborating with Grant Writers, Community Partners, and Board Treasurer
• Managing Finance Manual updates and edits

Qualifications

• Experience in finance, accounting, bookkeeping, or nonprofit financial management.
• Familiarity with Waveapps.com or similar accounting software.
• Excellent organizational, analytical, and communication skills.
• Understanding of nonprofit finance, grants, and compliance preferred.
• Experience supervising staff or volunteers is helpful.
• Must pass a background check and sign privacy/confidentiality agreements.