Finance Coordinator

Responsibilities

• Prepare agendas, materials, and background documents for meetings led or attended by the CFO.
• Take detailed notes during meetings and summarize action items; distribute notes and follow up on next steps to ensure accountability.
• Track and monitor the status of open projects and departmental initiatives; proactively follow up to support progress and completion.
• Manage and maintain the CFO’s calendar, including scheduling meetings, anticipating conflicts, and prioritizing engagements.
• Monitor and assist the CFO in reviewing and responding to email communications, ensuring timely and appropriate follow-up.
• Provide interim support for Finance team members who are out of office due to leave or other absences.
• Act as a liaison for the Finance team by coordinating the collection and dissemination of information internally and across departments.
• Aid in planning, monitoring, and managing departmental budgets and expenditures in collaboration with the CFO.
• Use basic Excel functions to support data entry, budget tracking, and financial analysis tasks.
• Support and execute special projects and tasks assigned by the CFO, ensuring attention to detail and deadlines.

Requirements

• High school diploma or equivalent required
• Associate’s degree in Bookkeeping, Accounting, Finance, or related field, or equivalent office experience preferred
• Bachelor’s degree in Accounting, Finance, or related field preferred
• 1–3 years of experience in a finance, accounting, or administrative support role, preferably in a professional office setting
• Basic understanding of accounting/bookkeeping principles and departmental budgeting
• Strong mathematical and analytical skills
• Proficient in Microsoft Excel, including use of basic formulas, formatting, and data organization
• Skilled in Microsoft Office Suite; experience with accounting software (QuickBooks, Sage, etc.) preferred
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines
• Strong verbal and written communication skills
• Excellent interpersonal skills with the ability to collaborate across departments
• Proven ability to work independently and proactively, with minimal supervision
• High attention to detail and a strong commitment to accuracy and follow-through
• Demonstrated discretion and ability to maintain confidentiality with sensitive financial and personnel information
• Adaptability to shifting priorities and evolving departmental needs

Compensation

$70,000 - $90,000 Annually, commensurate with experience

Benefits

• Public Service Loan Forgiveness (PSLF)
• Paid Time Off
• Medical, Dental, Vision and Life coverage with Non Stop Wellness (MERP)
• Flexible Spending Account
• Employee Assistance Program
• 403(b) Retirement Plans with employer matching contribution
• Professional development opportunities