Finance Coordinator

Key Responsibilities

• Manage the full accounts payable cycle, ensuring timely and accurate payment of vendors including rent, corporate credit cards, insurance, and recurring obligations.
• Maintain vendor records and coordinate with partners to resolve billing discrepancies.
• Monitor payment schedules to protect company relationships and avoid service disruptions.
• Serve as a primary liaison with external partners such as insurance brokers, banking representatives, and financial vendors.
• Handle routine banking activities, including deposits, documentation, and account support.
• Aid in light treasury functions by monitoring account needs and escalating potential cash requirements.
• Review financial data imports from bookkeepers to verify accuracy, identify discrepancies, and maintain reliable reporting.
• Scan monthly profit and loss statements to flag anomalies, unexpected variances, or potential risks for senior finance leadership.
• Strengthen financial controls by monitoring transactions and escalating irregularities when necessary.
• Act as a primary point of contact for internal budget and corporate credit card inquiries, guiding company spending policies.
• Support cross-functional teams with financial process questions to improve clarity and consistency.
• Assist leadership in maintaining organized financial documentation and audit readiness.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business, or related field preferred.
• 2–5 years of experience in finance, accounting, or financial operations.
• Strong understanding of accounts payable processes and financial workflows.
• High attention to detail with the ability to identify inconsistencies in financial data.
• Comfortable interacting with banks, vendors, and external partners.
• Proficiency in Excel and financial systems (QuickBooks, NetSuite, or similar preferred).
• Demonstrates discretion when handling sensitive financial information.