Finance Assistant/Bookkeeper (12-18 month position with potential for long term)

About the role

Bayfield Public Schools is seeking a detail-oriented, organized, and experienced Finance Assistant/Bookkeeper to join our Business Office team. The successful candidate will help ensure the efficient and accurate financial operations of the District by supporting proper accounting practices, assisting with compliance, and providing excellent service to staff, students, and stakeholders. This is a 12–18 month position with potential for long term, offering remote work options, opportunities for professional growth, and a mission-driven workplace culture. Reports to the Finance Manager.

Responsibilities

• Assist with Accounts Payable and Accounts Receivable processing, ensuring accuracy, timeliness, and compliance with established procedures.
• Conduct system and process audits to identify opportunities for improved efficiency and effectiveness.
• Develop, document, and implement financial procedures and systems that streamline operations and support departmental and district-wide needs.
• Ensure compliance with DPI-mandated accounting procedures and coding requirements.
• Maintain accurate and confidential vendor and employee financial and payroll records.
• Assist with bank statement reconciliations and support effective internal financial controls.
• Prepare financial documentation and provide support during annual audits.
• Coordinate payroll and benefits processing in compliance with state and federal regulations.
• Maintain payroll records and prepare journal entries for payroll taxes, net payroll, and deductions.
• File quarterly and annual payroll reports in accordance with state and federal requirements.
• Administer employee benefits and respond to staff inquiries related to finance, payroll, and benefits.
• Collaborate on Medicaid Cost Reporting (MAC and SBS).
• Prepare and submit monthly food service claims and reports.
• Provide timely, courteous, and professional customer service to district staff, students, and community members.
• Perform other related duties as assigned to ensure efficient and effective functioning of the finance department.

Requirements

• Bachelor's degree in accounting, finance, or related field preferred.
• Minimum of five years of combined experience in a related field.
• Working knowledge of computers and computer software, Microsoft Office, Skyward, and payroll systems.
• Familiarity with Wisconsin Uniform Financial Accounting Requirements (WUFAR) and current financial software programs preferred.
• Knowledge of principles of accounting and auditing; preference given to candidates with experience in a public accounting setting.
• Knowledge of budgets and the budget process.
• Ability to work independently as well as with a team.
• Use of standard office equipment: personal computers, printer, copy and fax machines, calculator, and telephone.
• Travel to school and district buildings and professional meetings as required.
• Work in standard office and school building environments: indoors, temperature-controlled, frequent interruptions and distractions, moderate noise levels, possible exposure to human blood and bodily fluids.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to operate spreadsheet, word processing, and presentation software.
• Strong organizational, interpersonal, and communication skills (verbal and written).
• Ability to develop effective relationships with staff, parents, and the broader school community.
• Able to comprehend and follow oral and written instructions to complete complex tasks.
• Ability to read, interpret, and create financial documents and reports, including those required by the State of Wisconsin.
• Strong problem-solving skills in both standardized and non-standard situations.
• Capable of managing multiple projects and deadlines.
• Works well independently and collaboratively as part of a team.
• Maintains strict confidentiality and demonstrates high ethical standards.

Pay

Compensation: $59,000–$69,000 based on education and experience.

Schedule

• FTE: 1.0 (Full Time, 12-month position)
• FLSA Status: Exempt
• Work hours to be scheduled in collaboration with the Finance Manager; occasional remote work possible.

Benefits

• Health, Dental, and Vision Insurance
• Retirement plan
• Long Term Disability
• Paid PTO, Vacation, and emergency leave