Bookkeeper/ Finance Coordinator

Responsibilities

• Aid in managing Accounts Receivables, Monthly Bank Reconciliation, Vendor Payments (AP), Cash Inflows/Outflows
• Collaborate with the Business Manager/Owner for 401K Account management and payroll processing
• Prepare and manage various Financial Reports as requested by Ownership/Accountant
• Participate in Monthly Billing meetings and prepare monthly invoices
• Handle Credit Card account management and reconcile monthly
• Assist with HR duties such as offering letters, onboarding/offboarding employees, managing PTO, and assisting with performance reviews
• Support the Business Manager/Owner with project accruals, client invoicing, and expense reconciliation using Coupa or similar portals
• Provide assistance with additional service requests from Project Managers
• Contribute to monthly budgets, accounts payables, employee visa management, year-end bonuses, charity and gift tracking, professional membership dues, personnel manual revisions, billing rate updates, and other HR-related tasks
• Manage and reconcile 401K and profit sharing plans, and provide discretionary year-end bonuses as determined by Ownership

Requirements

• Prior Bookkeeping experience in the Lighting/Architecture/Engineering industry, minimum of 2 years
• Understanding of Accounting terms and knowledge of GAAP
• Experience with Deltek Ajera (preferred)
• Proficiency in Excel and Microsoft Office Suite

Qualifications

• Bachelor's degree in Finance or Accounting

Skills

• Excellent written and verbal communication skills
• Strong organizational and filing skills
• High level of accuracy and reliability

Benefits

• Medical, Dental, Vision Insurance
• 401K with Match
• Profit Sharing Plan
• Commuter Benefits
• Citi Bike Membership
• Discretionary Year End Bonus

Pay & Schedule

• $85,000 - $115,000 annually
• Remote work possible